Bookkeeper - Detail-Driven in Food Service & Retail

Affinity Group, Sales & Marketing Agency; Buffalo (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Affinity Group, a leading US food sales and brokerage company, is hiring a Bookkeeper in the Buffalo area. You will maintain financial records across Food Service and Retail divisions, support month-end close, and ensure accurate, reconciled data for reporting.

Reports to VP of Finance and collaborates with sales, operations, and brokerage teams. The role emphasizes detail orientation, organization, and the ability to thrive in a fast-moving environment while handling AP, AR, payroll, and

Qualifications

• 2+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks (Desktop or Online) or similar accounting software.
• Strong Excel skills including VLOOKUP/XLOOKUP and basic formulas.
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and accuracy; ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.

Responsibilities

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.
• Maintain the general ledger; post journal entries weekly.
• Reconcile bank, credit card, and balance sheet accounts on a monthly basis.
• Support the month-end and year-end close process by preparing schedules and variance analyses.
• Assist with payroll processing and reconciliation.
• Review and process employee expense reports in accordance with company policy.
• Maintain accurate records for both Food Service and Retail divisions, keeping accounts properly coded and segmented.
• Work closely with the sales, operations, and brokerage teams to resolve coding questions and support vendor or customer inquiries.

Skills

Bookkeeping

QuickBooks

Excel (VLOOKUP/XLOOKUP)

Attention to detail

Communication

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Accounting software

Job description

Affinity Group, a leading US food sales and brokerage company, is hiring a Bookkeeper in the Buffalo area. You will maintain financial records across Food Service and Retail divisions, support month-end close, and ensure accurate, reconciled data for reporting.

Reports to VP of Finance and collaborates with sales, operations, and brokerage teams. The role emphasizes detail orientation, organization, and the ability to thrive in a fast-moving environment while handling AP, AR, payroll, and