Bookkeeper

The Affinity Group; Buffalo (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical/dental/vision

401(k) with match

Paid time off

Growth opportunities

Job summary

The Affinity Group in Depew/Buffalo, NY is seeking a Bookkeeper to maintain accurate financial records across the Food Service and Retail divisions. You will handle day-to-day bookkeeping, support month-end close, and ensure data is reconciled and ready for reporting.

The ideal candidate has 2+ years of bookkeeping experience, proficiency in QuickBooks and Excel, and a detail-oriented, collaborative approach to work with sales, operations, and brokerage teams.

Qualifications

• 2+ years bookkeeping or accounting experience.
• Proficient in QuickBooks (Desktop or Online).
• Strong Excel skills (VLOOKUP, XLOOKUP, basic formulas).
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.

Responsibilities

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.
• Post journal entries weekly; reconcile bank, credit card, and balance sheet accounts.
• Assist with payroll processing and expense report reconciliation.
• Maintain accurate records for both Food Service and Retail divisions; coordinate with sales, operations, and brokerage teams.

Skills

QuickBooks

Excel

AP/AR/GL

Attention to detail

Communication

Team collaboration

Education

Accounting degree or related field

Tools

QuickBooks (Desktop/Online)

Job description

Bookkeeper

Location: Depew/Buffalo, New York | Employment Type: Full-Time | Department: Finance & Accounting

About Affinity Group

Affinity Group is a leading US food sales and brokerage company serving both the Food Service and Retail markets. We connect manufacturers with the customers who need them most, delivering expertise, relationships, and results across the supply chain. Our team is collaborative, driven, and committed to growing the business of every partner we serve.

Position Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records across Affinity Group's Food Service and Retail divisions. Reporting to the Vice President of Finance, this role handles day-to-day bookkeeping functions, supports month-end close, and ensures that financial data is organized, reconciled, and ready for reporting. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-moving sales and brokerage environment.

Accounts Payable & Receivable

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.

General Ledger & Month-End Close

• Maintain the general ledger; post journal entries weekly.
• Reconcile bank, credit card, and balance sheet accounts on a monthly basis.
• Support the month-end and year-end close process by preparing schedules and variance analyses.

Payroll & Expense Support

• Assist with payroll processing and reconciliation.
• Review and process employee expense reports in accordance with company policy.

Cross-Divisional Coordination

• Maintain accurate records for both the Food Service and Retail divisions, keeping accounts properly coded and segmented.
• Work closely with the sales, operations, and brokerage teams to resolve coding questions and support vendor or customer inquiries.

Qualifications

Required

• 2+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks (Desktop or Online) or similar accounting software.
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, basic formulas).
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and accuracy; ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
• Experience with food brokerage, distributor, or multi-division accounting environments.

What We Offer

• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) with company match.
• Paid time off and company holidays.
• A collaborative, supportive team culture with opportunities for growth.

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.