Bookkeeper & Administrative Coordinator

Serenity Spa; University Place (WA); On-site; USD 34,000 - 41,000; Part time

Job summary

Serenity Spa in University Place, WA is seeking a meticulous Bookkeeper & Administrative Coordinator to oversee bookkeeping, payroll, and comprehensive office support. This role supports multi-location operations and requires strong organizational and communication skills.

The position is part-time (20–30 hours per week), in-person, with compensation of $25–$30 per hour, depending on experience. Join a locally owned wellness company focused on excellent client experiences and team success.

Qualifications

• Previous bookkeeping or accounting experience required.
• Experience processing payroll, accounts payable, and accounts receivable.
• Proficiency with accounting software, such as QuickBooks, and Excel or Google Sheets.

Responsibilities

• Reconcile bank accounts, credit cards, and financial transactions.
• Process payroll and maintain accurate payroll records.
• Manage accounts payable, including vendor invoices and payments.
• Manage accounts receivable, including invoicing, payment tracking, and follow-up.
• Maintain accurate and organized financial records.
• Assist with monthly financial reporting and preparation of information for our accountant.
• Identify and resolve bookkeeping discrepancies.
• Collect, sort, and distribute incoming mail.
• Prepare and complete cash and check deposits.
• Coordinate shipping, mailing, and deliveries as needed.
• Maintain organized digital and physical filing systems.
• Communicate with vendors and internal team members regarding financial and administrative matters.
• Provide general administrative support to ownership and management.

Skills

Bookkeeping experience

Payroll processing

Accounts payable

Accounts receivable

Organizational skills

Communication skills

Integrity and discretion

Experience with multi-location

Tools

QuickBooks

Excel or Google Sheets

Job description

Bookkeeper & Administrative Coordinator

Serenity Spa | University Place, WA

Schedule: Part-Time, 20–30 hours per week

Compensation: $25–$30 per hour, depending on experience

Work Location: In-person

About Serenity Spa

Serenity Spa is an award-winning, locally owned wellness company with multiple locations throughout the South Sound. We are dedicated to providing exceptional spa experiences while fostering a positive and supportive environment for our team.

Key Responsibilities

Bookkeeping & Accounting

• Reconcile bank accounts, credit cards, and financial transactions.
• Process payroll and maintain accurate payroll records.
• Manage accounts payable, including vendor invoices and payments.
• Manage accounts receivable, including invoicing, payment tracking, and follow-up.
• Maintain accurate and organized financial records.
• Assist with monthly financial reporting and preparation of information for our accountant.
• Identify and resolve bookkeeping discrepancies.

Administrative & Office Support

• Collect, sort, and distribute incoming mail.
• Prepare and complete cash and check deposits.
• Coordinate shipping, mailing, and deliveries as needed.
• Maintain organized digital and physical filing systems.
• Communicate with vendors and internal team members regarding financial and administrative matters.
• Provide general administrative support to ownership and management.
• Assist with other office and operational tasks as needed.

Qualifications

• Previous bookkeeping or accounting experience required.
• Experience processing payroll, accounts payable, and accounts receivable.
• Proficiency with accounting software, such as QuickBooks, and Excel or Google Sheets.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize responsibilities, meet deadlines, and work independently.
• Excellent communication and problem-solving skills.
• High level of integrity and discretion when handling confidential financial and employee information.
• Experience with multi-location businesses is a plus.

What We're Looking For

We're looking for a proactive, trustworthy team member who enjoys both numbers and organization. The ideal candidate is a self-starter who takes ownership of their responsibilities, identifies opportunities to improve processes, and helps keep our business operating efficiently.

Why Join Serenity Spa?

Join a locally owned, award-winning wellness company with a supportive team and a commitment to excellence. This position offers a consistent part-time schedule, a positive work environment, and the opportunity to make a meaningful contribution to a growing business.