Bookkeeper- Account Payable and Receivables

Interfaith Works; Washington (District of Columbia); On-site; USD 57,000 - 69,000; Full time

Job summary

Interfaith Works, a nonprofit based in Olympia, WA, is seeking a dedicated Bookkeeper to manage daily financial operations in a full-time role (30-40 hours/week, .75–1.0 FTE). The position reports to the Director of Administration and is paid an annual salary of $63,125.55, with non-exempt OT eligibility.

Responsibilities include maintaining QuickBooks Online and related apps, handling accounts payable/receivable, generating invoices, and preparing monthly reconciliations and year-end reports.

Responsibilities

• Serve as the primary daily financial contact for Interfaith Works, ensuring accuracy and timeliness of transactions.
• Maintain QuickBooks Online and associated apps, vendors, customers, classes, and accounts.
• Enter, record, and prepare for approval all expense transactions; manage accounts receivable and payable.
• Generate invoices and deposits; maintain donor records and prepare financial reports for management and the board.

Tools

QuickBooks Online

Job description

Job Title: BookkeeperEmployment Type: Full-time, 30-40 hours per week, FTE .75 - 1.0Supervisor: Director of AdministrationFLSA: Salary, non-exempt (eligible for OT)Annual Salary: $ 63,125.55

About Interfaith Works

Interfaith Works (IW) is a non-profit in Olympia, WA dedicated to advancing the social inclusion and empowerment of our neighbors experiencing homelessness through innovative practices of sheltering, mental health, and emergency basic needs coordination. We view our work not as charity but as an act of social justice.This isn't just a job- it's an opportunity to build a meaningful career in a mission-driven workplace where compassion and collaboration come first, and where your growth truly matters.

Job Summary

The position of Interfaith Works Bookkeeper exists to ensure that the daily financial needs of the organization are carried out in a way that ensures effectiveness, professionalism, support and respect for all members of our organization. Adherence to procedure and ethical performance of duties is paramount.

Essential Job Duties

Role is that of primary point person for the daily financial functions of Interfaith Works to:

• Demonstrate an ongoing commitment and deep understanding of Interfaith Works overall Mission and the specific philosophies and mission of each program focus
• Report to and collaborate with IW Administrative Director
• Oversee and execute the vital functions listed below
• QuickBooks Online system maintenance and improvements - including apps, vendors, customers, classes, and accounts
• Enter, record, and prepare for approval all expense transactions
• Manage Accounts Receivable
• Generate service invoices
• Manage Accounts Payable
• Maintain all necessary records both hard copy and electronic in accordance with IW policies and procedures
• Provide oversight for daily banking needs and activities
• Enter and record all donations
• Prepare deposits
• Maintain donor records and information
• Train with current contracted Director of Administration and eventually assume ADP payroll tax filing, and other assigned duties
• Create financial reports for management and board members as requested
• Assist with grant reporting
• Assist with grant budget creation
• Assist with yearly budget creation
• Pursue additional funding streams and prepare systems for additional funding streams
• Train with current contracted fiscal director/IW Director of Administration and eventually assume regular grant billing
• Prepare monthly reconciliations of accounts for review
• Assist with preparation of year end reports including preparation and sending tax information
• Assist with yearly audit process

Maintain Positive Staff and Co-worker Relationships

• Actively work to build rapport and relationships with coworkers, board members, and faith community members
• Thoughtfully, thoroughly and quickly respond to staff needs when issues arise
• Engage in ongoing learning, cross training and sharing skills that strengthen the organization overall.
• Be responsive to communication, transparent about your work, and keep staff informed on relevant day-to-day and big picture information

Other Duties as Assigned

Interaction with faith community membership as necessary