Bookkeeper

Chicago Foundation for Women; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Chicago Foundation for Women is seeking a Bookkeeper to work under the Director of Finance and maintain financial records for the organization, including assets, liabilities, and profit or loss.

You will assist in preparing monthly financial statements, maintain the general ledger, manage accounts payable, reconcile accounts, and support audits and tax filings while ensuring GAAP compliance and accurate reporting.

Responsibilities

• Assists with the preparation of the monthly balance sheet, income statement, and cash flow statements.
• Maintains the general ledger.
• Manage the accounts payable process.
• Reconciles all balance sheet accounts monthly.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Assist with filing tax forms with federal, state, and local government agencies.
• Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.
• Maintains knowledge of generally accepted accounting principles (GAAP).
• Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge).
• Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month.
• Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis).
• Update statements and prepare letters to Donor Advised Fund holders (quarterly basis).
• Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors, maintain vendor files.
• Perform general accounting and other related duties for the organization.
• Enter fiscal year operating budget data into Fund EZ.
• Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS).
• Assist with annual external audit and periodic audits.

Job description

The Bookkeeper will work directly under the Director of Finance and will prepare and maintain financial records to track the organization’s assets, liabilities, profit and loss, and other related financial activities.

Position Breakdown:

• Assists with the preparation of the monthly balance sheet, income statement, and cash flow statements.
• Maintains the general ledger.
• Manage the accounts payable process.
• Reconciles all balance sheet accounts monthly.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Assist with filing tax forms with federal, state, and local government agencies.
• Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.
• Maintains knowledge of generally accepted accounting principles (GAAP).
• Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge).
• Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month.
• Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis).
• Update statements and prepare letters to Donor Advised Fund holders (quarterly basis).
• Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors, maintain vendor files.
• Perform general accounting and other related duties for the organization.

Other Finance & Accounting

• Enter fiscal year operating budget data into Fund EZ.
• Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS).
• Assist with annual external audit and periodic audits.

Other

• Attend and actively participate in required educational programs and departmental and staff meetings
• Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
• Perform other duties as assigned by supervisor and President/CEO