Office Administrator/Bookkeeper

Wyoming Catholic; Lander (WY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Wyoming Catholic is seeking an Office Administrator/Bookkeeper to support daily church operations, maintain records, and handle essential accounting tasks.

The role covers clerical duties, website and social media management, payroll processing for four staff, and coordination with leadership and volunteers.

Strong organizational skills, independent work, and proficiency with Microsoft Office and basic bookkeeping software are required.

Qualifications

• This role requires strong organizational and communication skills.
• Must manage reports and financial obligations with accuracy.
• Experience with basic bookkeeping and accounting software is preferred.

Responsibilities

• General clerical duties: phones, correspondence, filing, scheduling meetings, and preparing reports.
• Manage the church website and social media, post content, respond to messages, and grow the online community.
• Handle bookkeeping: donations, invoices, reconciliations, budgeting, and monthly financial reports.
• Prepare and report monthly donations to the Church Conference.
• Process payroll for 4 employees and file payroll taxes.
• Prepare Year End tax documents (W2, 1099, etc.).
• File quarterly workers' compensation reports/payments.
• Provide administrative support to church leadership, staff, and volunteers.
• Maintain office supplies and church records.
• Assist Pastor, Finance Team, and committees as needed.

Skills

Strong organizational skills

Excellent communication and time管理

Ability to work independently and meet

Experience with basic bookkeeping and

Tools

MailChimp

GoDaddy

SquareSpace

Canva

Church Windows

Facebook

Job description

Office Administrator/Bookkeeper

Position Summary: We are seeking a reliable, organized Office Administrator to support our church’s daily operations. This role is central to maintaining smooth administrative functions, including essential bookkeeping (such as accounts payable/receivable, bank reconciliations, payroll, etc.), while helping our faith community stay connected and well managed.

Key Responsibilities

• Perform general clerical duties, including answering phones, managing
  correspondence, filing, scheduling meetings and events, and preparing reports and
  documents.
• Manage the church’s website & social media account by creating and posting
  engaging content, responding to messages, and helping build an online community
  that reflects our values.
• Handle basic bookkeeping tasks such as recording donations/payments, processing
  invoices, reconciling accounts, budgeting, and assisting with monthly financial reports.
• Report donations & send monthly contributions to the Church Conference.
• Process payroll for 4 employees and report/pay payroll taxes (via EFTPS).
• Prepare Year End tax documents (W2, 1099, etc.).
• Report/Pay Quarterly Workers Compensation
• Provide administrative support to church leadership, staff, preschool teacher, and volunteers as needed.
• Maintain office supplies, church records, and databases.
• Other duties as per the request of the Pastor, Finance Team, and other various church committees.

Qualifications

• Strong organizational, communication, and time management skills
• Ability to work independently and meet due dates for reports and financial obligations
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with the following a plus:
  • MailChimp (email campaign platform)
  • Go Daddy & Square Space (website development)
  • Canva (graphic design platform)
  • Church Windows (bookkeeping software)
  • Facebook (social media platform)
• Experience with basic bookkeeping and accounting software
• Ability to maintain confidentiality and handle sensitive information with integrity.
• A warm, welcoming demeanor with a heart for ministry and serving the church community

This is a great opportunity for someone who enjoys variety in their work and wants to
contribute to the church’s mission.