Accounts Payable Assistant

Worship Center; Lancaster (Lancaster County); On-site; USD 17,192,000 - 24,069,000; Part time

Job summary

Worship Center seeks an Accounts Payable Assistant to maintain accurate financial records and support ministry leaders. This hourly, 16-hour weekly role reports to the Finance Director and involves processing invoices, data entry, and basic accounting tasks.

Qualifications include a High School diploma, Excel experience, and a valid PA driver’s license. The schedule is Mon-Tue, 8:00-4:30, with potential extra hours during busy periods.

Qualifications

• Education: High School graduate or equivalent.
• License/Certification: Valid PA Driver’s License.
• Proficiency with numbers and attention to detail.
• Confidentiality required.

Responsibilities

• Review incoming A/P invoices for accuracy and prepare for payment.
• Enter A/P invoices into accounting software.
• Compile checks and payments for mail/delivery.
• Review and reconcile monthly vendor statements.
• Verify receipts and mileage forms for employee reimbursements.
• Process purchase orders after Finance Director approval.
• Open and disburse mail; perform other duties as assigned.

Education

High School graduate or equivalent

PA Driver's License

Tools

Excel

Job description

Maintaining accurate financial records is a practical way the Accounts Payable Assistant loves God and loves people and gives ministry leaders the tools they need to lead their departments and minister to people. They assist in the preparation of accounts payable invoices, general recordkeeping and miscellaneous office tasks. This person reports to the Finance Director.

Schedule

Hourly position, non-exempt, 16 hours weekly, 2 days per week; Monday and Tuesday 8:00-4:30 with possible additional hours at busy times.

Experience and Abilities

1. Education: High School graduate or equivalent.
   
2. Experience: Previous office experience, general clerical, computer and data entry skills.
3. License/Certification: Valid PA Driver’s License.
4. Specific Abilities: Proficiency and accuracy in working with numbers, and some Excel experience. Must be very detail oriented. Ability to maintain confidentiality.

Key Responsibilities

Accounts Payable:

1. Review all incoming A/P invoices for accuracy and prepare for payment.
2. Enter A/P invoices into accounting software.
3. Compile checks and payments and prepare for mail/delivery.
4. Review and reconcile monthly vendor statements.
5. Verify & process all receipts and mileage forms submitted for employee reimbursement.
6. Process purchase orders and assign numbers after approval by the Finance Director.
7. Open and disburse mail.
8. Perform other duties and responsibilities as assigned.

Offering:

1. Sort and arrange cash for verification and counting.
2. Process weekly giving envelopes.
3. Process various department deposits as necessary.
4. Enter & proof contribution details and donors in database.
5. Reconcile building and giving reports and process first time givers.

Worship Center Mission and Vision Alignment

Maintaining accurate financial records is a practical way the Accounts Payable Assistant loves God and loves people and gives ministry leaders the tools they need to lead their departments and minister to people.

Foundational Requirements

1. Have a growing relationship with Jesus Christ.
2. Live a lifestyle that reflects Biblical standards.
3. Be a member of Worship Center, or willing to become a member.
4. Attend worship services regularly and participate in the life of the church family.
5. Tithe to Worship Center.
6. Fully embrace the WC Staff Core Values.

Staff Core Values

Christ Centered Living

We are committed to personally knowing Jesus and leading others into a growing relationship with Him as both Savior and Lord.

Biblical Obedience

We are committed to growing in obedience to God’s word faithfully and wholeheartedly.

Oneness in Christ

We are committed to fostering unity and belonging within the body of Christ, under the lordship of Jesus Christ.

Spirit-filled Compassion

We are committed to being Christ’s ambassadors, loving and serving people by the power of the Holy Spirit.

Generosity with Wise Stewardship

We are committed to giving generously and managing resources responsibly.