Bookkeeper- Account Payable and Receivables

Interfaith Works Homeless Services; Olympia (WA); Hybrid; USD 57,000 - 69,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Employer-paid premiums

10 paid holidays

Vacation and sick leave

Hybrid work model

Job summary

Interfaith Works in Olympia, WA seeks a Bookkeeper (Accounts Payable and Receivables) to manage daily financial tasks. You will handle AP/AR, donations, monthly reconciliations, and assist with grant budgeting and reporting.

The role supports the Director of Administration in financial operations, payroll tasks, and year-end procedures. This is a full-time, hybrid position with benefits and growth opportunities.

Qualifications

• Two+ years experience with QuickBooks, accounts payable/receivable, processing payroll, grant billing, creating budgets and reports.

Responsibilities

• Maintain daily financial functions and records for IW.
• Oversee Accounts Receivable and Accounts Payable.
• Prepare financial reports for management and board.
• Assist with grant reporting and budget creation.
• Train towards payroll tax filing and related duties.
• Ensure compliance with IW policies and procedures.

Skills

Accounts payable/receivable

Payroll processing

Grant budgeting & reporting

Budget creation

Strong communication

Self-management

Tools

QuickBooks Online

ADP

Google Suite

Microsoft Office

Mailchimp

Social Media platforms

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bookkeeper- Account Payable and Receivables

Olympia, WA, US

Salary Range: $63,123.55 To $63,123.55 Annually

Employment Type: Full-time, 30-40 hours per week, FTE .75 - 1.0

Supervisor: Director of Administration

FLSA: Salary, non-exempt (eligible for OT)

About Interfaith Works:

Interfaith Works (IW) is a non-profit in Olympia, WA dedicated to advancing the social inclusion and empowerment of our neighbors experiencing homelessness through innovative practices of sheltering, mental health, and emergency basic needs coordination. We view our work not as charity but as an act of social justice. This isn't just a job- it's an opportunity to build a meaningful career in a mission-driven workplace where compassion and collaboration come first, and where your growth truly matters.

Job Summary:

The position of Interfaith Works Bookkeeper exists to ensure that the daily financial needs of the organization are carried out in a way that ensures effectiveness, professionalism, support and respect for all members of our organization. Adherence to procedure and ethical performance of duties is paramount.

Role is that of primary point person for the daily financial functions of Interfaith Works to:

Demonstrate an ongoing commitment and deep understanding of Interfaith Works overall Mission and the specific philosophies and mission of each program focus

Report to and collaborate with IW Administrative Director

Oversee and execute the vital functions listed below

QuickBooks Online system maintenance and improvements - including apps, vendors, customers, classes, and accounts

Enter, record, and prepare for approval all expense transactions

Manage Accounts Receivable

Manage Accounts Payable

Maintain all necessary records both hard copy and electronic in accordance with IW policies and procedures

Provide oversight for daily banking needs and activities

Enter and record all donations

Maintain donor records and information

Train with current contracted Director of Administration and eventually assume ADP payroll tax filing, and other assigned duties

Create financial reports for management and board members as requested

Assist with grant reporting

Assist with grant budget creation

Assist with yearly budget creation

Pursue additional funding streams and prepare systems for additional funding streams

Train with current contracted fiscal director/IW Director of Administration and eventually assume regular grant billing

Prepare monthly reconciliations of accounts for review

Assist with preparation of year end reports including preparation and sending tax information

Assist with yearly audit process

Maintain Positive Staff and Co-worker Relationships

Actively work to build rapport and relationships with coworkers, board members, and faith community members

Thoughtfully, thoroughly and quickly respond to staff needs when issues arise

Engage in ongoing learning, cross training and sharing skills that strengthen the organization overall.

Be responsive to communication, transparent about your work, and keep staff informed on relevant day-to-day and big picture information

Other Duties as Assigned:

Interaction with faith community membership as necessary

Interaction with community members as necessary

Covering office duties including but not limited to responding to walk-ins, answering phones, checking PO Box, depositing checks, etc.

Required Educations, Skills and Abilities:

Two or more years experience with QuickBooks, accounts payable/accounts receivable, processing payroll, grant billing, creating budgets and reports

Experience or familiarity with a payroll platform (ADP or other time tracking software), Google Suite, Microsoft Suite, Mailchimp, and Social Media platforms

Experience or familiarity with generally accepted accounting principles

Experience or familiarity with grants, either public or private or both

Experience of familiarity with other government benefits billing structures

Strong ability to self manage tasks and timelines

Strong ability to communicate needs and pursue information

Maintain a trauma informed atmosphere that is calm, consistent, and predictable

Utilize active listening, and communicate honestly in an intimate and supportive office environment

We expect that all IW employees will have an open and accepting outlook of working with many different types of people, utilizing harm reduction principles for every person we interact with including co-workers, faith community members, other service providers and the wider community

Ability and willingness to contribute to a trans inclusive, trans competent workplace

Provide appropriate and competent community referrals and information when phone calls or drop in’s at the office occur

Demonstrate the necessary attitudes, knowledge, skills, willingness and self-awareness to deliver culturally humble services and work effectively in multicultural situations. This includes addressing and interrupting oppression in all forms on an ongoing basis.

Ability to follow through with job commitment, be reliable and consistent.

Ability to communicate and work effectively with diverse populations

Must be able to think on your feet in a fast paced, sometimes stressful environment

Be willing and able to make sound judgments without onsite supervision

Flexibility, creativity, and resourcefulness are necessary skills to have in this job

Ability to have self-care practices, good boundaries, a good sense of humor, and an ability to roll with the punches are key qualities that we are looking for in a new hire

Have access to reliable transportation and be able to arrive on time and prepared for work each day

Support and uphold the mission, vision and philosophical foundation of Interfaith Works and all of our programs

Physical, mental requirements:

The incumbent must be able to remain in a stationary position for most of the workday, operate a computer and other office equipment, and occasionally move within the office to access filing cabinets or equipment. No climbing, balancing, and may be required. Occasionally lift up to 25 lbs maximum weight is required. May need to stand for short periods during filing or document handling.

Compensation and Schedule Expectations

This position reports to the Director of Administration

30-40 hours per week within office hours of 8am - 5pm, Monday-Friday. Hybrid position, combination of on-site and remote work available.

Medical/vision insurance eligible the first of the month following 60 days of employment, also includes dental.

100% employer paid HMO level premium for insurance

10 paid holidays

Vacation accrued at 10 hours monthly

• Sick accrued at 8 hours monthly

Reasonable accommodations may be made to enable individuals who successfully meet all job requirements.

We participate in E-Verify. As a US employer, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each employee's Form I-9 to confirm work authorization.

Right to Work

If you believe you have been subject to discrimination during the E-Verify process, you have the right to contact the Office of Special Counsel for Immigration Related Unfair Employment Practices. For more information on E-Verify and your rights, please visit the website at www.e-verify.gov