Bookkeeper

Moersch, Dorsey, and Hahn, P.A.; Northfield (MN); On-site; USD 28,000 - 40,000; Part time

Job summary

Moersch, Dorsey, and Hahn, P.A. in Northfield, MN is seeking a part-time Bookkeeper to manage daily bookkeeping, billing, and trust/accounting duties. The role includes accounts payable/receivable, collections, and reliable financial reporting.

The ideal candidate is highly organized, discreet, and familiar with the confidentiality required in a legal practice. Responsibilities include preparing invoices, applying payments, reconciling accounts, and supporting month-end close, audits, and

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Prior bookkeeping experience, especially in professional services or law.
• Strong knowledge of ledgers, payables, receivables, billing and bank reconciliations.
• Proficient with Excel, Outlook and Word; accurate and discreet.

Responsibilities

• Perform daily bookkeeping and accounting functions with accurate coding.
• Prepare, review, and distribute client invoices and process payments.
• Manage accounts payable and accounts receivable; pursue collections when needed.
• Reconcile bank, credit card, operating and trust accounts timely.
• Maintain client trust records and prepare routine financial reports.
• Assist with month-end close, budgeting, and tax preparation as assigned.
• Maintain organized records and communicate professionally with clients.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Billing

Payroll coordination

Financial reporting

Collections

Education

High school diploma or equivalent

Associate degree in accounting or related field

Tools

Law firm software

Microsoft Excel

Outlook

Word

Job description

BOOKKEEPERMoersch, Dorsey, and Hahn, P.A.Northfield, MNPart-timeSalary: $25.00+ per hour DOE

Moersch, Dorsey & Hahn's Bookkeeper is responsible for the accurate and timely management of the firms daily bookkeeping, accounting, billing, accounts payable and accounts receivable. The Bookkeeper is also responsible for collections.

This position uses law firm accounting software to maintain financial records, support client and matter billing, manage trust and operating account information, and provide reliable financial reporting to the firms shareholders. The ideal candidate is highly organized, detail-oriented, discreet, and familiar with the confidentiality requirements of a legal practice. The ideal candidate is also able to communicate in a clear and professional manner with the Firms clients, to address billing questions and to commence collection actions when necessary.

Essential Duties and Responsibilities

• Perform daily bookkeeping and accounting functions, including recording transactions, maintaining general ledger accounts, and ensuring accurate coding to clients, matters, and expense categories.
• Prepare, review, and distribute client invoices in accordance with attorney instructions, engagement terms, billing guidelines, and firm schedules.
• Record and apply client payments, retainers, credits, write-offs, and other adjustments accurately and promptly.
• Manage accounts payable, including reviewing invoices, obtaining approvals, processing payments, maintaining vendor records, and responding to vendor inquiries.
• Manage and handle accounts receivable, including follow-up on past-due balances, document collection activity, and coordination of collection efforts with firm leadership.
• Reconcile bank, credit card, operating, and trust accounts on a timely basis; identify and resolve discrepancies.
• Maintain client trust account records.
• Process deposits, electronic payments, transfers, and other banking transactions.
• Maintain accurate matter, client, vendor, and accounting data in the firms law practice management and accounting software.
• Prepare routine financial reports, including cash receipts, disbursements, work-in-process, accounts receivable, collections, and other management reports.
• Assist with month-end and year-end close, budgeting, audit support, tax preparation, payroll coordination, and special financial projects as assigned.
• Maintain organized electronic and paper records in accordance with the firms retention policies.
• Communicate professionally with clients, attorneys, staff, financial institutions, vendors, and outside accountants.
• Perform other bookkeeping, accounting, billing, and administrative duties as assigned.
• Administration of payroll and benefits may be part of the job duties.

Required Qualifications

• High school diploma or equivalent; associate degree in accounting, finance, business administration, or a related field preferred.
• Prior bookkeeping or accounting experience; experience in a law firm or other professional services environment preferred.
• Working knowledge of general ledger accounting, accounts payable, accounts receivable, billing, collections, and bank reconciliations.
• Proficiency with Microsoft Excel, Outlook, and Word.
• High degree of accuracy, attention to detail, organization, and follow-through.
• Ability to manage competing priorities, meet deadlines, and work independently while collaborating effectively with attorneys and staff.
• Sound judgment and demonstrated ability to protect confidential client, employee, and firm information.

Preferred Qualifications

• Experience in collections work.
• Experience with electronic billing platforms, attorney time-entry workflows, client billing guidelines, and trust accounting.
• Experience or familiarity with law firm accounting, billing, or practice management software.
• Familiarity with payroll processes, financial reporting, and coordination with outside accountants or auditors.

Position Details

Reports To: The Shareholders
Employment Status: Part time/hourly/approximately 30 hours per week.

Work Location: On site, office in downtown Northfield, Minnesota, USA.
Schedule: To be determined based on needs of the individual applicant.