Board Clerk Specialist: Minutes, Public Records & Admin

Pimasheriff; Tucson (AZ); On-site; USD 31,000 - 42,000; Full time

Job summary

The Clerk of the Board Specialist in Tucson, AZ provides professional administrative support to the Clerk of the Board’s Office. You will assist in preparing agendas, transcribing minutes, and maintaining official records of all Board actions and proceedings.

Responsibilities include processing permits and licenses, handling public records requests, and offering administrative support across county offices.

Qualifications

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a related field as determined by the department head at the time of recruitment.
• Or: one year with Pima County as Administrative Assistant III, Administrative Specialist I, or another closely related professional administrative classification.

Responsibilities

• Prepares agendas in compliance with the Open Meeting Law, takes meeting minutes/transcription for Board of Supervisors meetings, and prepares and processes all documents related to the official actions of the Board of Supervisors.
• Represents the Clerk’s office during Board of Supervisors Meetings and may be granted authority to help support any issues that may arise during the meetings.
• Processes Bingo, Fireworks permits, and Liquor License applications in the County, and receives and processes all Notice of Claims and Lawsuits for the County.
• Assist in the processing and maintaining of Public Records Requests; provides administrative support for the Clerk's office; screens calls, mail, e-mail, and other communications.
• Coordinates unit activity with other departmental divisions and County departments or outside agencies; maintains calendars and reference materials.

Skills

Agenda preparation & minute transp.

Office administration

Public records support

Education

Associate’s Degree in public administration, business administration, management, or related field

Tools

Microsoft Office Suite

Adobe Acrobat/Professional

Job description

The Clerk of the Board Specialist in Tucson, AZ provides professional administrative support to the Clerk of the Board’s Office. You will assist in preparing agendas, transcribing minutes, and maintaining official records of all Board actions and proceedings.

Responsibilities include processing permits and licenses, handling public records requests, and offering administrative support across county offices.