City Clerk Records Specialist & Minutes Pro

Tampa Hispanic Heritage, Inc; Tampa (FL); On-site; USD 57,000 - 82,000; Full time

Job summary

City of Tampa seeks an administrative secretary/records specialist for the City Clerk’s office. Responsibilities include drafting agendas, recording minutes, and processing official records with high accuracy.

The role requires advanced transcription, data management, and the ability to meet deadlines while handling sensitive legal documents. Evening meetings and occasional overtime may be required.

Qualifications

• Graduation from an accredited high school and three years of office support experience; City Clerk’s office preferred.
• Ability to type accurately and transcribe minutes with high attention to detail.
• Knowledge of public records laws and proper records management practices.

Responsibilities

• Receive and screen calls, greet visitors, and direct inquiries to the appropriate staff.
• Prepare agendas, minutes, and supporting documents for City Council meetings.
• Research and process official records and legal documents with accuracy and timeliness.
• Maintain thorough records and ensure compliance with legal and administrative procedures.

Skills

Business English

Spelling

Punctuation

Grammar

Composition

Office procedures

Data entry

Dictation transcription

General office equipment

Minutes preparation

Education

High school diploma

Job description

City of Tampa seeks an administrative secretary/records specialist for the City Clerk’s office. Responsibilities include drafting agendas, recording minutes, and processing official records with high accuracy.

The role requires advanced transcription, data management, and the ability to meet deadlines while handling sensitive legal documents. Evening meetings and occasional overtime may be required.