Board Meetings & Records Specialist

Pima County; Tucson (AZ); On-site; USD 31,000 - 42,000; Full time

Job summary

Pima County seeks a Clerk of the Board Specialist to provide professional administrative support to the Clerk of the Board’s Office. You will assist in supporting official Board of Supervisors meetings, prepare records and agendas, and facilitate communications under limited supervision.

The role requires an associate’s degree or equivalent experience, strong MS Office and Adobe Acrobat skills, and the ability to handle confidential information and public records requests.

Qualifications

• Associate’s degree or higher in public/admin/management or related field; substitution allowed with relevant experience.
• At least one year of experience in similar administrative roles within Pima County or equivalent.
• Experience with agenda prep and minute transcription is preferred.
• Proficiency in Microsoft Office Suite and Adobe Acrobat Pro preferred.

Responsibilities

• Prepare meeting agendas in accordance with Open Meeting Law and take minutes.
• Represent the Clerk’s office at Board of Supervisors meetings and support related issues.
• Process permits, notices, claims and lawsuits; manage public records requests.
• Provide administrative support and handle communications; screen calls and mail.
• Coordinate calendars and organize meetings; maintain reference files and materials.
• Assist with accounting docs such as requisitions, POs, and fund transfers.
• Create and maintain databases; generate complex reports and data extracts.
• Handle confidential inquiries and maintain security of information.

Skills

Agenda preparation & minute Transcip?

Office administration

Education

Associate’s Degree in public/business/management or related

One year with Pima County as Administrative Assistant III or related

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat Pro

Job description

Pima County seeks a Clerk of the Board Specialist to provide professional administrative support to the Clerk of the Board’s Office. You will assist in supporting official Board of Supervisors meetings, prepare records and agendas, and facilitate communications under limited supervision.

The role requires an associate’s degree or equivalent experience, strong MS Office and Adobe Acrobat skills, and the ability to handle confidential information and public records requests.