Human Resources Coordinator

Caledonia Food Co-op; Town of Vermont, Northern (WI, KY); On-site; USD 60,000 - 80,000; Full time

Job summary

Caledonia Food Co-op is seeking an HR professional to manage HRIS data, onboarding, and compliance in a busy member-owned grocery setting.

The role requires coordinating benefits enrollment, wage-hour compliance, and staff training, with a focus on data accuracy and privacy. You will work closely with the General Manager and cross-functional teams to support an inclusive workplace culture.

Qualifications

• 1-3 years of HR experience or related field preferred.
• Associates Degree or HR certificate is a plus.
• Proven ability to manage data in an HRIS system and reporting functions.

Responsibilities

• Support paperless recruitment and onboarding in partnership with Paylocity and internal teams.
• Process employee job/status changes, promotions, and terminations.
• Ensure timely benefits enrollment and changes in line with ACA and regulations.
• Maintain HIPAA and privacy compliance and audit data integrity.

Skills

HRIS

Data entry

Attention to detail

Analytical

Communication

Time management

Education

Associates Degree or HR certificate

Tools

Excel

Word

PowerPoint

Outlook

Job description

Description

About Caledonia Food Co-op

Caledonia Food Co-op is a member-owned grocery store that draws together the diverse communities of Caledonia County and surrounding areas in an inclusive space supporting food justice, local resilience, environmental stewardship, area food producers and a vibrant downtown St. Johnsbury.

Essential Job Duties

• Support paperless recruitment, and onboarding, in partnership with (Paylocity)
• Process employee job and status changes, promotions and terminations
• Partner with health & welfare plan brokers to ensure timely and accurate benefit enrollment and changes in accordance with ACA and other regulations.
• Understand, adhere to and/or implement state and federal compliance regarding wage & hour, record keeping, reporting and other regulatory requirements.
• Workers’ compensation claims management and OSHA reporting.
• Personal and medical leave management in accordance with federal or state law and Co-op policies.
• Unemployment claim management and state new hire reporting.
• Facilitate assigned training of staff and managers
• Facilitate communication while supporting employee recognition and an inclusive and diverse workplace culture.
• Maintain confidentiality and ensure HIPAA and other privacy compliance.
• Partner with General Manager to develop or update and implement HR-related policies and procedures.
• Promote team building and motivate staff to accomplish assigned goals.
• Maintain HRIS database and audit to ensure data integrity.
• Prepare reports as needed for the General Manager and Board of Directors or other agencies as required by law. Ensure all reports provide accurate detailed information.
• Prepare, with the General Manager, benefit, and labor forecasts in preparation of the annual budget.
• "Lead by example" following Co-op policies and procedures. Be an example to all store personnel by being well versed in store policies and procedures.
• Maintain employee records and archives in accordance with retention regulations.
• Internal or external agency audit support and compliance.

Additional Duties

• Assist in other duties/special projects as assigned

Essential Skills

• Excellent customer service skills for both internal and external customers.
• Ability to handle multiple demands, work under time pressure, and meet deadlines
• Superior keying/data entry skills with speed and accuracy.
• Advanced computer skills and knowledge.
• Strong attention to detail with a focus on data integrity.
• Ability to take direction and work independently and sometimes under deadline pressure.
• Excellent communication, time management and organizational skills.
• Must have good analytical ability and be proficient in math

Essential Mental & Physical Requirements

• Good customer service skills for both internal and external customers
• Must have good analytical ability and be proficient in math
• Works with guidance from General Manager
• Ability to work and effectively communicate with all levels of the business
• Performs a variety of tasks as dictated by organizational demands
• Relates information to diverse groups both verbally and in writing
• Prolonged periods of sitting, occasional bending, reaching, walking.
• Working on computer 75% of the time

Requirements

Experience and Educational Requirements

• 1-3 years’ experience in HR, or other related field.
• Associates Degree or certificate in HR a plus
• Minimum of one year experience managing data in an HRIS system as well as reporting functions
• Strong working knowledge of MS programs including Excel, Word, Outlook, and PowerPoint
• Extensive understanding of HR trends both within the company and general market patterns
• Experience guiding employees to ensure appropriate HR processes are being utilized
• A solid understanding of state and federal employment law

Other Qualifications

• Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA & other federal, state & local standards - including meeting qualitative and/or quantitative productivity standards
• Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA & other federal, state and local standards
• Compliance with all personnel policies