Biotech Administrative Coordinator — Exec Support & Events

Planet Pharma; South San Francisco (CA); On-site; USD 41,000 - 52,000; Full time

Job summary

Planet Pharma is seeking an exceptionally organized Administrative Associate to coordinate meetings, support Immunology Discovery operations and communications, and plan on-site and off-site events. You will support Executive Director and staff, manage confidential information, and work with external parties across functions.

The role emphasizes multitasking, prioritization, and independent problem-solving in a fast-paced biotech environment.

Qualifications

• BA/BS degree or equivalent experience or training preferred.
• High school diploma and 5+ years of related experience required.
• Demonstrated multitasking, prioritization, organization, problem-solving, and ability to work independently with discretion.

Responsibilities

• Calendaring: manage complex scheduling across multiple time zones, with high confidentiality.
• Guest speaker/interview scheduling: coordinate visits, travel, expenses, and program coordination.
• Recruitment support: assist Hiring Managers with interviews and materials.
• Meeting planning: schedule on-campus and off-site department meetings and events.
• Contracts/POs: assist with vendor contracts, PO setup, and invoice processing.
• Expense reporting and purchasing: compile and process expense reports, manage purchasing cards.

Skills

Multitasking

Prioritization

Organization

Problem solving

Independent work

Interpersonal communication

Judgment and discretion

Education

BA/BS degree

High school diploma

Job description

Planet Pharma is seeking an exceptionally organized Administrative Associate to coordinate meetings, support Immunology Discovery operations and communications, and plan on-site and off-site events. You will support Executive Director and staff, manage confidential information, and work with external parties across functions.

The role emphasizes multitasking, prioritization, and independent problem-solving in a fast-paced biotech environment.