Remote Senior Executive Assistant to CEO, Biotech

Mahler Private Staffing; Wisconsin; Hybrid; USD 125,000 - 145,000; Full time

Job summary

Mahler Private Staffing is seeking an experienced Senior Executive Assistant to support the CEO of a growing life sciences and biotechnology company. This primarily remote role involves managing complex calendars, coordinating international partnerships, and preparing executive-level materials.

The ideal candidate will be resourceful, proactive, and capable of working independently while supporting a busy executive across business development, corporate operations, and strategic initiatives.

Qualifications

• Significant experience supporting C-suite executives or senior leaders in a fast-paced environment.
• Excellent organizational, communication, and project coordination skills with ability to manage competing priorities independently.
• Proficient in Microsoft 365 and modern productivity platforms, including AI tools.

Responsibilities

• Provide high-level executive and administrative support to the CEO, managing calendars, meetings, correspondence, and travel.
• Coordinate communications with customers, distributors, international partners, and internal teams.
• Track multiple initiatives and deadlines to ensure progress.
• Coordinate business agreements including revisions, approvals, and signatures with legal teams.
• Prepare executive presentations, reports, and professional correspondence.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft 365

AI tools

Tools

Microsoft 365

ChatGPT

Claude

Job description

Mahler Private Staffing is seeking an experienced Senior Executive Assistant to support the CEO of a growing life sciences and biotechnology company. This primarily remote role involves managing complex calendars, coordinating international partnerships, and preparing executive-level materials.

The ideal candidate will be resourceful, proactive, and capable of working independently while supporting a busy executive across business development, corporate operations, and strategic initiatives.