Biopsy Coordinator

Bay Dermatology and Cosmetic; Largo (FL); Presencial; USD 36 000 - 54 000; Tempo integral

Resumo da oferta

Bay Dermatology and Cosmetic is seeking a Dermatology Biopsy Coordinator to manage the complete biopsy workflow, ensure accurate labeling and coordination with pathology labs, and communicate results to providers and patients. The role ensures HIPAA compliance and supports timely diagnosis and treatment planning.

The candidate will maintain biopsy tracking logs, coordinate specimen transport, and collaborate with medical assistants to ensure accurate documentation and efficient care delivery in

Qualificações

• High school diploma or equivalent required.
• Medical Assistant certification or clinical office experience preferred.
• EMR workflow proficiency (EMA preferred) and lab portal experience.
• Dermatology, oncology, or pathology experience is a plus.

Responsabilidades

• Verify biopsy requisitions with complete description, location, history, and ICD-10 codes.
• Ensure specimens are labeled and packaged per CLIA and lab requirements.
• Coordinate daily specimen pickup or courier transfer to pathology labs.
• Maintain biopsy logs and tracking to avoid missed specimens or results.
• Monitor lab portals for pending and completed pathology results.
• Route results to ordering providers promptly and notify patients per protocol.
• Document patient communications in the EMR and schedule follow-up visits.
• Maintain HIPAA compliance and assist in audits of biopsy tracking and follow-up.
• Collaborate with medical assistants and pathology to resolve questions or urgent results.

Conhecimentos

Attention to detail

Verbal communication

Time management

Dermatology terminology

ICD-10 knowledge

Formação académica

High school diploma or equivalent

Medical Assistant certification or clinical experience

Dermatology/oncology/pathology experience a plus

Proficiency with EMA EMR and lab portals

Ferramentas

EMA EMR

Lab portals

Descrição da oferta de emprego

Description

Job Summary:

The Dermatology Biopsy Coordinator is responsible for managing the complete biopsy workflow to ensure accurate, timely, and compliant handling of tissue specimens, pathology reporting, physician communication, and patient follow‑up. This role serves as a central liaison between providers, pathology labs, medical assistants, and patients to support continuity of care and ensure timely diagnosis and treatment planning.

ESSENTIAL RESPONSIBILITIES

Biopsy & Specimen Management

• Verify biopsy requisitions are completed accurately, including lesion description, anatomical location, clinical history, and ICD‑10 codes.
• Ensure specimens are properly labeled and packaged according to CLIA and lab requirements.
• Coordinate daily specimen pickup or courier transfer to designated pathology labs.
• Maintain biopsy logs and tracking spreadsheets to ensure no specimens or results are missed.

Pathology Result Tracking & Follow‑Up

• Monitor lab portals daily for pending and completed pathology results.
• Review incoming results for completeness and route to the ordering provider promptly.
• Track turnaround time and escalated delays to the appropriate lab or provider.
• Ensure patient notification is completed within required timeframes based on result severity and clinic protocol.

Patient Communication

• Contact patients to communicate benign results per provider guidelines and document conversations in the EMR.
• Schedule follow‑up visits, excisions, Mohs, SRT consults, or treatment visits based on provider recommendations.
• Provide clear instructions related to treatment plans, wound care, or next steps.

Documentation & Compliance

• Accurately document biopsy tracking, notification attempts, patient communication, appointments, and care plans in the EMR.
• Maintain HIPAA compliance and patient confidentiality at all times.
• Assist in quality assurance audits related to biopsy tracking and pathology follow‑up.

Collaboration & Support

• Work closely with medical assistants to ensure documentation accuracy at the time of biopsy.
• Coordinate with pathology representatives to resolve specimen questions, billing issues, or unusual case requests.
• Provide provider support for any missing data, unclear pathology, or urgent results requiring expedited patient outreach.

Requirements

QUALIFICATIONS

Education & Experience

• High school diploma or equivalent required.
• Medical Assistant certification or relevant clinical office experience strongly preferred.
• Prior dermatology, oncology, or pathology experience is a plus.
• Proficiency in EMR workflow (EMA preferred) and lab portal systems.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy in documentation.
• Excellent verbal communication and patient service skills.
• Ability to prioritize time‑sensitive tasks and manage multiple cases at once.
• Working knowledge of common dermatology terminology, biopsy types, and basic ICD‑10 coding (preferred, not required).

PHYSICAL REQUIREMENTS

• Ability to sit, stand, and walk for extended periods.
• Ability to lift up to 20 lbs.
• Vision and hearing sufficient to interact with patients and perform documentation tasks.

PERFORMANCE METRICS / KPIs

• Biopsy tracking completion and reconciliation accuracy.
• Timeliness of result routing and patient notification.
• Compliance with clinic follow‑up protocols.
• Patient satisfaction and provider feedback.

WORK ENVIRONMENT

This role is performed in a clinical office environment with direct and indirect patient interaction.