Biochemistry Programs & Projects Assistant

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

The Department of Biochemistry at Purdue University is seeking a Program/Project Assistant to provide programmatic and administrative support for the weekly departmental seminar series, undergraduate program activities, and communications.

You will coordinate meetings, manage materials, assist with visits, travel, events, and maintain records and website content, helping faculty, staff, students, visitors, and prospective students.

Qualifications

• High school diploma or GED required.
• 2 years of relevant administrative, program support, student support, event coordination, or related experience.
• Strong organization, time management, written and verbal communication skills.
• Ability to manage multiple priorities and work with diverse stakeholders.
• Ability to follow University procedures and handle confidential information.
• Proficiency with Microsoft 365, calendars, spreadsheets, and databases.
• Ability to utilize AI tools to streamline workflows while maintaining accuracy and confidentiality.

Responsibilities

• Coordinating faculty mentoring meetings for undergraduate students, including scheduling, communications, and records.
• Maintaining and organizing undergraduate recruiting folders and related materials.
• Managing inventory, ordering, and distributing of recruitment/promotional items for prospective students and recognition items for graduating seniors.
• Supporting prospective-student visits, recruiting activities, and other undergraduate program needs.
• Maintaining undergraduate program information and referring academic advising questions or student concerns requiring advising judgment to the Principal Academic Advisor.
• Serving as an administrative contact for invited speakers and visitors; coordinating travel in Concur, itineraries, meeting schedules, conference rooms, classroom/room schedules, communications, audiovisual needs, and day-of logistics.
• Maintaining seminar records and timelines and follow up on outstanding arrangements.
• Assisting with departmental symposia, retreats, and other events as assigned.
• Managing the monthly Molecular Matters publication by soliciting and collecting articles, drafting and organizing content for review, maintaining the publication schedule, and distributing approved issues.
• Developing and maintaining useful content for departmental televisions/hallway monitors.
• Maintaining assigned portions of the BCHM website and departmental social media channels; assisting with poster printing, faculty/staff/student photos, and other communications materials.
• Obtaining updated alumni information from the appropriate University office.
• Providing general program and main-office support, including visitor assistance, conference-room scheduling, office supplies and shared equipment, routine faculty travel support, invoice processing, departmental lists, and administrative backup.
• Coordinating established meetings, events, materials, and routine processes with appropriate University offices.
• Maintaining a working database of laboratory safety forms and related records; monitoring documentation for completeness and following up on missing items.
• Maintaining spreadsheets, tracking tools, calendars, and shared records; monitoring routine deadlines; researching questions; and maintaining procedures or implementing approved process changes.

Skills

Organization

Time management

Written communication

Verbal communication

Customer service

Multitasking

AI tools usage

Education

High school diploma/GED

Tools

Microsoft 365

Calendars

Spreadsheets

Databases

AI tools

Job description

The Department of Biochemistry at Purdue University is seeking a Program/Project Assistant to provide programmatic and administrative support for the weekly departmental seminar series, undergraduate program activities, and communications.

You will coordinate meetings, manage materials, assist with visits, travel, events, and maintain records and website content, helping faculty, staff, students, visitors, and prospective students.