Billing Specialist - Washington, D.C.

Sidley Austin LLP; Washington (District of Columbia); On-site; USD 85,000 - 111,000; Full time

Job summary

An established industry player is seeking a detail-oriented Billing Specialist to support attorneys in preparing client bills and ensuring timely processing in accordance with agreements. This role involves daily billing activities, collaboration with various accounting departments, and maintaining high standards of accuracy and professionalism. The ideal candidate will possess strong organizational and communication skills, along with a solid understanding of accounting principles. Join a dynamic team and contribute to the financial integrity of a prestigious firm while enjoying a comprehensive benefits package and a supportive work environment.

Qualifications

• Proficiency in MS Word and Excel is required.
• Understanding of general accounting principles as they apply to Billings and A/R.
• Previous law firm experience is preferred.

Responsibilities

• Assists attorneys with the preparation of bills for clients.
• Ensures timeliness, accuracy, and acceptance of invoices.
• Acts as billing adviser to attorneys and legal secretaries.

Skills

MS Word

MS Excel

General accounting principles

Math aptitude

Organizational skills

Interpersonal communication

Analytical skills

Problem-solving skills

Education

Bachelor's degree

2 years of related experience

Tools

3E

ebilling Hub

Job description

Billing Specialist - Washington, D.C.

Recruiting Location

US-DC-Washington D.C.

Department

Billing

Summary

The Billing Specialist assists attorneys with the preparation of bills for clients, ensuring that the client bills are processed timely and in accordance with the client agreement. The Billing Specialist answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices, and billing related reports. The Billing Specialist acts as the billing adviser to attorneys and the legal secretaries, ensuring that all transactions are recorded according to accounting standards. The Billing Specialist regularly collaborates with other accounting departments, including ebilling, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable and Revenue Management, to help minimize any financial exposure to the Firm.

Duties and Responsibilities

Performs daily billing activities to support partners, attorneys, and clients.
• Responsibilities include but are not limited to Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports at the request of the partners and attorneys.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis. Follow up with Billing partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
• Understands and ensures correct implementation of client Outside Counsel Guidelines and fee terms.
• Ensures electronic invoices are processed accurately and efficiently. Timely resolves any rejections or reductions of electronic invoices.
• Demonstrates professional and developed communication skills. Ability to deal professionally and courteously with partners, attorneys, legal secretaries, accounting staff, vendors and clients of the Firm while observing confidentiality of client and Firm matters.
• Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
• Other duties as assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

$85,000 - $111,000 if located in Washington D.C.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor's degree or a minimum of two years of related experience
• Proficiency in MS Word and Excel
• Understanding of general accounting principles as they apply to Billings and A/R
• Excellent math aptitude

Preferred:

• Previous law firm experience
• Implementation of, or exposure to various client billing agreements
• Experience with electronic billing and electronic billing vendors
• Experience with 3E and ebilling Hub

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

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