Billing Specialist - Project-Based AR (Cincinnati)

Vaco by Highspring; Cincinnati (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an Accounting Specialist - Billing to join a professional services organization in Cincinnati. This role emphasizes full-cycle billing, high-volume invoices, and collaboration with Project Managers and external clients to ensure accurate project-based billing.

You will handle client invoices, AR processes, time and expense reviews, and month-end close activities, with an emphasis on detail and customer relationships.

Qualifications

• 4-6 years of billing and/or accounts receivable experience in a project-based environment.
• Strong experience with customer invoicing and full-cycle billing.
• Experience in professional services or project-based industries preferred.
• Intermediate Excel skills; ability to learn new systems.
• Experience with an ERP system other than QuickBooks.
• Degree not required; relevant professional experience valued.

Responsibilities

• Generate and process client invoices based on project activity and billable work.
• Manage billing throughout the project lifecycle, including project setup, funding, billing, and closing.
• Review employee time and expense information for accuracy.
• Determine billable vs non-billable activity and reflect charges on invoices.
• Collaborate with Project Managers to resolve billing questions.
• Communicate with clients regarding invoices and requests.
• Process and maintain Purchase Orders.
• Post and allocate customer payments to invoices.
• Perform billing checks and analyze reports to resolve discrepancies.
• Assist with month-end general ledger reconciliations and closing activities.
• Support management with reporting and ad hoc financial analysis.
• Maintain organized billing records and meet deadlines.

Skills

Billing & AR experience

Full-cycle billing

Excel

Tools

ERP systems

Job description

Vaco by Highspring is seeking an Accounting Specialist - Billing to join a professional services organization in Cincinnati. This role emphasizes full-cycle billing, high-volume invoices, and collaboration with Project Managers and external clients to ensure accurate project-based billing.

You will handle client invoices, AR processes, time and expense reviews, and month-end close activities, with an emphasis on detail and customer relationships.