Accounting Specialist (Billing)

Vaco by Highspring; Cincinnati (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an Accounting Specialist - Billing to join a professional services organization in Cincinnati. This role emphasizes full-cycle billing, high-volume invoices, and collaboration with Project Managers and external clients to ensure accurate project-based billing.

You will handle client invoices, AR processes, time and expense reviews, and month-end close activities, with an emphasis on detail and customer relationships.

Qualifications

• 4-6 years of billing and/or accounts receivable experience in a project-based environment.
• Strong experience with customer invoicing and full-cycle billing.
• Experience in professional services or project-based industries preferred.
• Intermediate Excel skills; ability to learn new systems.
• Experience with an ERP system other than QuickBooks.
• Degree not required; relevant professional experience valued.

Responsibilities

• Generate and process client invoices based on project activity and billable work.
• Manage billing throughout the project lifecycle, including project setup, funding, billing, and closing.
• Review employee time and expense information for accuracy.
• Determine billable vs non-billable activity and reflect charges on invoices.
• Collaborate with Project Managers to resolve billing questions.
• Communicate with clients regarding invoices and requests.
• Process and maintain Purchase Orders.
• Post and allocate customer payments to invoices.
• Perform billing checks and analyze reports to resolve discrepancies.
• Assist with month-end general ledger reconciliations and closing activities.
• Support management with reporting and ad hoc financial analysis.
• Maintain organized billing records and meet deadlines.

Skills

Billing & AR experience

Full-cycle billing

Excel

Tools

ERP systems

Job description

Location: Cincinnati, OH

Schedule: Fully On-Site | Monday-Friday | 8:30 AM-4:00/4:30 PM

About the Opportunity

We are seeking an experienced Accounting Specialist - Billing to join an established and growing professional services organization. This position is ideal for someone with strong full-cycle billing/AR experience, excellent attention to detail, and the ability to work closely with Project Managers and external clients.

The billing process is project-based and can vary by customer, including time and materials, fixed-fee billing, and other customized billing arrangements. The successful candidate will be comfortable managing a high volume of invoices while maintaining accuracy and strong customer relationships.

What You'll Do

• Generate and process client invoices based on project activity and billable work.
• Manage billing throughout the project lifecycle, including project setup, funding, billing, and closing.
• Review employee time and expense information to ensure accurate and timely billing.
• Determine billable versus non-billable activity and ensure appropriate charges are reflected on invoices.
• Work directly with Project Managers to resolve billing questions and ensure project information is accurate.
• Communicate with clients regarding invoices, billing questions, and account-related requests.
• Process and maintain Purchase Orders.
• Accurately post and allocate incoming customer payments to the appropriate invoices.
• Perform billing checks and analyze reports to identify and resolve discrepancies.
• Assist with month-end general ledger reconciliations and other closing activities.
• Support management with reporting and ad hoc financial analysis.
• Maintain organized and accurate billing records while meeting established deadlines.

What We're Looking For

• 4-6 years of relevant billing and/or accounts receivable experience, preferably in a project-based environment.
• Strong experience with customer invoicing and full-cycle billing.
• Experience in professional services, engineering, construction, consulting, legal, or another project-based industry is highly preferred.
• Experience handling complex billing structures such as time & materials and fixed-fee/project-based billing.
• Strong understanding of accounts receivable processes and customer account management.
• Excellent attention to detail with the ability to manage a high volume of invoices accurately.
• Strong communication and interpersonal skills with the ability to work comfortably with both internal teams and external customers.
• Ability to build productive working relationships with Project Managers and assigned clients.
• Strong organizational and time-management skills with the ability to prioritize multiple deadlines.
• Intermediate Excel skills and the ability to learn new systems quickly.
• Experience with an ERP system other than QuickBooks is strongly preferred.
• Experience with project-based billing or WIP concepts is a plus.
• A degree is not required; relevant professional experience is valued.
• Stable employment history is preferred.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).