Billing Specialist - Moore & Van Allen (Charlotte, NC)

ADERANT EXPERT USERS COMMUNITY INC; Charlotte, Northern (NC, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Moore & Van Allen PLLC in Charlotte, NC seeks an experienced Billing Specialist to support timely pre-bills, client invoices and e-bills in line with firm procedures and client guidelines. This entry-level role focuses on developing a solid understanding of law firm billing processes while contributing to accurate, compliant billing operations and month-end tasks.

The ideal candidate has 1–2+ years of billing experience, preferably in a law firm or professional services environment, and strong

Qualifications

• Associate degree or equivalent required.
• 1–2+ years in billing, preferably in a law or professional services firm.
• Strong organizational and analytical skills; ability to work in a team and meet deadlines.

Responsibilities

• Prepare, review and edit pre-bills, invoices, and e-bills using modern billing technology for assigned attorneys, teams, or as directed by the manager.
• Ensure timely submission and client acceptance.
• Resolve e-bill rejections due to missing matters, timekeepers, phase/task codes, or other discrepancies.
• Apply editorial review to all billing adjustments, transfers, and special billing scenarios while maintaining compliance with firm and client policies.
• Develop an understanding of client billing guidelines and ensure invoices comply with engagement agreements.
• Proactively identify and resolve basic billing discrepancies, errors, and e-billing issues to prevent delays in client payments.
• Assist with month-end and year-end billing activities, including prebill review and reconciliations.
• Perform other billing-related duties as assigned.

Skills

Billing software

Organizational skills

Analytical skills

Team collaboration

Education

Associate's degree in business/accounting

Bachelor's degree preferred

Tools

Elite

Aderant

3E

BillBlast

Job description

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an experienced Billing Specialist to join its Charlotte, NC office. This position supports the timely and accurate preparation of pre-bills, client invoices, and electronic bills in accordance with firm procedures and client billing guidelines. This entry-level role focuses on developing a strong understanding of law firm billing processes while contributing to efficient, accurate, and compliant billing operations.

What You’ll Do:

• Prepare, review and edit pre-bills, invoices, and e-bills using modern billing technology for assigned attorneys, teams, or as directed by the manager.
• Ensure timely submission and client acceptance.
• Resolve e-bill rejections due to missing matters, timekeepers, phase/task codes, or other discrepancies.
• Apply editorial review to all billing adjustments, transfers, and special billing scenarios while maintaining compliance with firm and client policies.
• Develop an understanding of client billing guidelines and ensure invoices comply with engagement agreements.
• Proactively identify and resolve basic billing discrepancies, errors, and e-billing issues to prevent delays in client payments.
• Assist with month-end and year-end billing activities, including prebill review and reconciliations.
• Perform other billing-related duties as assigned.

What We’re Looking For:

• Associate’s degree in business/accounting or equivalent work experience; bachelor’s degree preferred.
• 1-2+ years of experience in billing, preferably in a law firm or professional services firm.
• Must have good organizational and analytical skills, the ability to handle multiple demands, prioritize tasks and handle the pressure of meeting deadlines; with the ability to work in a team environment, as well as independently.
• Proficiency in Microsoft Office and experience with legal billing software (Elite, Aderant, 3E, BillBlast, or similar platforms) are preferred.

Equal Employment Opportunity Employer.