Billing Specialist: Growth & Impact in a Fast-Paced Office

Pacific Office Automation Inc.; California; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life insurance

401k matching

FSA program

Annual retreats

Job summary

Pacific Office Automation in Agoura Hills, CA is seeking a Billing Associate to manage invoicing, customer communications, and contract-related billing processes. The role supports sales operations with accurate data entry, reporting, and timely processing of payments.

The position emphasizes attention to detail, multitasking in a fast-paced environment, and strong Excel/Word proficiency to maintain contracts and spreadsheets.

Qualifications

• Task-oriented mindset and strong organizational skills.
• Proficient in Excel, Word, and spreadsheets.
• Professional phone etiquette and interpersonal skills.
• Ability to multi-task in a fast-paced environment with accuracy.
• Strong prioritization and time-management.
• Advanced problem-solving and analytical thinking.
• Attention to detail is essential.

Responsibilities

• Invoicing customers.
• Answering phone calls with excellent customer service.
• General sales support including maintaining spreadsheets.
• Coordinate with others to ensure proper billing and collection of contractual revenue.
• Assist with miscellaneous tasks as assigned.
• Analyze sales contracts to properly invoice customers.
• Maintain detailed and organized files.
• Develop and prepare regular reports on the status of contracts.
• Track customer payments and deadlines.

Skills

Task-oriented

Excel proficiency

Phone etiquette

Multitasking

Prioritization

Analytical thinking

Attention to detail

Education

Associates Degree preferred

Job description

Pacific Office Automation in Agoura Hills, CA is seeking a Billing Associate to manage invoicing, customer communications, and contract-related billing processes. The role supports sales operations with accurate data entry, reporting, and timely processing of payments.

The position emphasizes attention to detail, multitasking in a fast-paced environment, and strong Excel/Word proficiency to maintain contracts and spreadsheets.