Billing Specialist | Full-time | Hybrid

Chronicle Heritage; Phoenix (AZ); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Chronicle Heritage is seeking a motivated Billing Specialist to join the Accounting team. The role focuses on ensuring accurate and timely client billing, maintaining records, and collaborating with Accounting and Sales. Candidates should be organized, detail-oriented, and able to handle confidential information while delivering excellent customer service.

Hire Type: Full-time (hourly). Schedule: 40 hours, Monday–Friday. Location: Hybrid - home office and Phoenix, AZ Office.

Qualifications

• Associate degree or higher required.
• 2+ years of accounting experience.
• 5+ years in project billing for CRM or A/E industries.
• Proficiency with Microsoft Office Suite (Word/Excel/PowerPoint/Outlook/Project).

Responsibilities

• Prepare monthly client invoices under direction of Project Managers.
• Collect backup documents for invoices.
• Review and reconcile specialty invoices (Caltrans, gov't funded projects, DOT).
• Track and report project budget vs. actuals to Project Managers.
• Understand job cost accounting and Work-in- Progress.
• Read contracts and amendments; update records as assigned.
• Perform other duties as needed.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate degree or higher

Tools

Sage Intacct

Microsoft Office

Job description

Location: Phoenix, AZ

Remote Status: Hybrid

Job Id:1153

# of Openings:5

Company Profile

Chronicle Heritage is a solution-driven heritage consulting firm that prides itself on employing the best cultural resource management professionals in the industry. We place an emphasis on supporting our clients’ needs, fostering new technologies that advance our industry, and leveraging those advancements toward the management of non-renewable cultural resources. Chronicle Heritage prioritizes professional development within the framework of innovation and forward thinking to encourage career advancement and research development.

Job Description

Chronicle Heritage is seeking a motivated Billing Specialist to join our growing Accounting team. Team members fulfilling this role will play a crucial role in ensuring the smooth and efficient operation of our accounting and payroll processes. You will work closely with the Accounting and Sales teams to ensure accurate and timely client billing and maintain accounting records. The candidate should be organized, detail-oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to collaborate with others and provide excellent customer service.

Hire Type: Full-time (hourly)
Schedule: 40 hours, Monday–Friday
Location: Hybrid - at home office and local Phoenix, AZ Office

Responsibilities

• Prepare monthly client invoices, ensuring compliance with contract under the direction of Project managers.
• Collects all backup for invoices when needed.
• Reviews and reconciles specialty invoices (Caltrans, government funded projects, DOT).
• Tracks and reports to Project Managers project budget versus actuals.
• Understands Job cost accounting and Work-in Progress.
• Reads and thoroughly understand contracts and amendments, updates record as assigned.
• Performs other duties as assigned.

Required Qualifications

• Associate degree or higher
• 2+ years of experience in accounting
• 5+ years of experience in Project Billing with the CRM (Cultural Resource Management) or A/E (Architecture or Environmental) Industries
• Proficiency with Microsoft Office Suite Applications (Word, Excel, PowerPoint, Outlook, Project).

Preferred Skills

• Knowledge of and working experience using Sage Intacct
• Advanced analysis and problem-solving skill
• Ability to work under pressure with tight deadline
• Ability to work with minimum direct supervision

Physical And Mental Requirements And Work Environment

• Vision is required to observe environmental phenomena and record and translate observations into text (either keyboard entry on a computer or dictation and audio translation of recording to Standard English scientific text).
• Mental requirements include ability to organize one’s own work or that of crew members; ability to recognize and observe scientific data and analyze data as well as ability to perform calculations. Must also be able to observe social and professional interactions and respond appropriately.
• Some work is performed primarily in an indoor environment and requires sustained sitting and use of fingers, hands, and arms to operate a computer and perform keyboard entry of data or document preparation (or equivalent with accommodation). Must also be able to operation standard office equipment (phone, copy machine, FAX machine, etc.)

Additional Information

Chronicle Heritage is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Chronicle Heritage complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. EEO/AA/M/F/Veteran/Disabled. If you require assistance with submitting the application, please contact [e-mail].