Hybrid Billing Specialist: Invoicing & Project Accounting

Chronicle Heritage; Phoenix (AZ); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Chronicle Heritage is seeking a motivated Billing Specialist to join the Accounting team. The role focuses on ensuring accurate and timely client billing, maintaining records, and collaborating with Accounting and Sales. Candidates should be organized, detail-oriented, and able to handle confidential information while delivering excellent customer service.

Hire Type: Full-time (hourly). Schedule: 40 hours, Monday–Friday. Location: Hybrid - home office and Phoenix, AZ Office.

Qualifications

• Associate degree or higher required.
• 2+ years of accounting experience.
• 5+ years in project billing for CRM or A/E industries.
• Proficiency with Microsoft Office Suite (Word/Excel/PowerPoint/Outlook/Project).

Responsibilities

• Prepare monthly client invoices under direction of Project Managers.
• Collect backup documents for invoices.
• Review and reconcile specialty invoices (Caltrans, gov't funded projects, DOT).
• Track and report project budget vs. actuals to Project Managers.
• Understand job cost accounting and Work-in- Progress.
• Read contracts and amendments; update records as assigned.
• Perform other duties as needed.

Skills

Attention to detail

Organizational skills

Communication

Education

Associate degree or higher

Tools

Sage Intacct

Microsoft Office

Job description

Chronicle Heritage is seeking a motivated Billing Specialist to join the Accounting team. The role focuses on ensuring accurate and timely client billing, maintaining records, and collaborating with Accounting and Sales. Candidates should be organized, detail-oriented, and able to handle confidential information while delivering excellent customer service.

Hire Type: Full-time (hourly). Schedule: 40 hours, Monday–Friday. Location: Hybrid - home office and Phoenix, AZ Office.