Billing Specialist

Ledgent, Inc.; Saint Petersburg (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Career growth opportunities

Job summary

Ledgent, Inc. in St. Petersburg, FL is seeking a detail-oriented Billing / Accounts Receivable Specialist to join its accounting team.

You will manage customer invoicing, apply cash receipts, monitor aging, and maintain AR records, collaborating with sales, customer service, and operations to resolve billing issues. The ideal candidate has 2+ years in billing or AR, proficiency with Excel and ERP systems (NetSuite, SAP, Oracle, Sage, Dynamics), and an associate degree or equivalent experience.

Qualifications

• 2+ years in billing or accounts receivable
• Experience in distribution/manufacturing/logistics environment preferred
• Strong invoicing, cash applications, collections and reconciliations
• Proficient Excel skills and ERP systems experience

Responsibilities

• Generate and distribute customer invoices accurately and on time
• Apply daily cash receipts, ACH, wires, and credit card payments
• Monitor AR aging and follow up on outstanding balances
• Communicate billing discrepancies and payment status with customers
• Research and resolve invoice, payment, and account issues
• Prepare AR reports and aging schedules; document collection activity

Skills

Excel (VLOOKUPs, PivotTables)

Cash application

Accounts receivable

Communication

Problem solving

Education

Assoc degree in Accounting

Tools

NetSuite

SAP

Oracle

Sage

Dynamics

Job description

Billing / Accounts Receivable Specialist Location: St. Petersburg, FL Industry: Distribution Position Type: Direct Hire Salary: $50,000 - $65,000 annually

Position Overview

A growing distribution company in St. Petersburg is seeking a detail-oriented Billing / Accounts Receivable Specialist to join its accounting team. This role is responsible for managing customer invoicing, collections, cash applications, account reconciliations, and maintaining accurate accounts receivable records. The ideal candidate will possess strong organizational skills, excellent customer service abilities, and experience working in a high-volume environment.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply daily cash receipts, ACH payments, wire transfers, and credit card transactions.
• Monitor accounts receivable aging and proactively follow up on outstanding balances.
• Communicate with customers regarding billing discrepancies, payment status, and account inquiries.
• Research and resolve invoice, payment, and account reconciliation issues.
• Prepare and maintain AR reports, aging schedules, and collection activity documentation.
• Reconcile customer accounts and investigate unapplied cash or payment discrepancies.
• Collaborate with sales, customer service, and operations teams to resolve billing concerns.
• Assist with month-end close activities related to accounts receivable.
• Maintain customer account records and ensure data accuracy within the ERP system.
• Support continuous improvement initiatives to increase billing accuracy and collection efficiency.

Qualifications

• 2+ years of billing, accounts receivable, or related accounting experience.
• Experience in a distribution, manufacturing, logistics, or inventory-driven environment preferred.
• Strong understanding of invoicing, cash applications, collections, and account reconciliations.
• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and basic formulas.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Sage, Dynamics, or similar preferred.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and problem-solving skills.
• Associate's degree in Accounting, Finance, or Business preferred; equivalent experience considered.

Benefits

• Competitive salary of $50,000 - $65,000 annually
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunity for career growth within a stable and growing organization

Ideal Candidate

A hands-on billing and accounts receivable professional who enjoys working in a fast-paced distribution environment and takes pride in maintaining accurate financial records while building positive customer relationships.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.