Billing Specialist

Ledgent-Finance-; Saint Petersburg (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Job summary

Ledgent-Finance- is seeking a Billing / Accounts Receivable Specialist in St. Petersburg, FL to manage invoicing, cash applications, and collections within a high-volume distribution environment.

The role requires strong attention to detail, excellent communication, and experience with ERP systems. The ideal candidate will handle month-end close assistance and data integrity across AR records, while collaborating with sales, customer service, and operations to resolve billing issues and improve

Qualifications

• 2+ years of billing and accounts receivable experience.
• Experience in distribution, manufacturing, or logistics environments preferred.
• Strong invoicing, cash applications, collections, and reconciliations knowledge.
• Proficient with Excel (VLOOKUP, Pivot Tables, basic formulas).
• ERP experience with NetSuite/SAP/Oracle/Sage/Dynamics is preferred.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply daily cash receipts, ACH, wires, and card payments.
• Monitor AR aging and follow up on outstanding balances.
• Communicate billing discrepancies and payment status with customers.
• Research and resolve invoice, payment, and reconciliation issues.

Skills

Billing/AR management

Excel

Attention to detail

Communication

Education

Associate degree in Accounting/Finance

Tools

NetSuite

SAP

Oracle

Sage

Dynamics

Job description

Salary: USD50000 - USD65000 per year

Billing / Accounts Receivable Specialist
Location: St. Petersburg, FL
Industry: Distribution
Position Type: Direct Hire
Salary: $50,000 - $65,000 annually

Position Overview

A growing distribution company in St. Petersburg is seeking a detail-oriented Billing / Accounts Receivable Specialist to join its accounting team. This role is responsible for managing customer invoicing, collections, cash applications, account reconciliations, and maintaining accurate accounts receivable records. The ideal candidate will possess strong organizational skills, excellent customer service abilities, and experience working in a high-volume environment.

Key Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Apply daily cash receipts, ACH payments, wire transfers, and credit card transactions.
• Monitor accounts receivable aging and proactively follow up on outstanding balances.
• Communicate with customers regarding billing discrepancies, payment status, and account inquiries.
• Research and resolve invoice, payment, and account reconciliation issues.
• Prepare and maintain AR reports, aging schedules, and collection activity documentation.
• Reconcile customer accounts and investigate unapplied cash or payment discrepancies.
• Collaborate with sales, customer service, and operations teams to resolve billing concerns.
• Assist with month-end close activities related to accounts receivable.
• Maintain customer account records and ensure data accuracy within the ERP system.
• Support continuous improvement initiatives to increase billing accuracy and collection efficiency.

Qualifications

• 2+ years of billing, accounts receivable, or related accounting experience.
• Experience in a distribution, manufacturing, logistics, or inventory-driven environment preferred.
• Strong understanding of invoicing, cash applications, collections, and account reconciliations.
• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and basic formulas.
• Experience with ERP systems such as NetSuite, SAP, Oracle, Sage, Dynamics, or similar preferred.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and problem-solving skills.
• Associate's degree in Accounting, Finance, or Business preferred; equivalent experience considered.
• Competitive salary of $50,000 - $65,000 annually
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunity for career growth within a stable and growing organization

Ideal Candidate: A hands-on billing and accounts receivable professional who enjoys working in a fast-paced distribution environment and takes pride in maintaining accurate financial records while building positive customer relationships.