Billing Specialist

Konica Minolta Business Solutions; Ramsey (NJ); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading business solutions company in New Jersey is seeking a Billing Specialist to ensure timely and accurate invoice generation. This role involves resolving billing inquiries and maintaining compliance with corporate standards. The ideal candidate will have at least 2 years of experience in billing or accounts receivable, preferably in an SAP environment. Strong communication skills and attention to detail are essential, along with proficiency in Microsoft Excel. Join a collaborative team focused on customer satisfaction.

Qualifications

• Minimum of 2 years of billing, invoicing, or accounts receivable experience.
• Experience in a fast-paced, customer-facing billing environment.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Prepare and issue accurate customer invoices.
• Investigate and resolve billing discrepancies.
• Conduct invoice audits using SAP and other reporting tools.
• Collaborate with internal departments and customers.
• Respond promptly to billing-related inquiries.

Skills

Billing experience

Verbal communication skills

Written communication skills

Detail-oriented

Proficient in Microsoft Excel

Education

High school diploma or equivalent

Associate degree or higher

Tools

SAP

Microsoft Excel

Job description

Overview

Konica Minolta currently has an exciting opportunity for a Billing Specialist!

The Billing Specialist plays a critical role in ensuring the accurate and timely generation of customer invoices in alignment with corporate billing standards. This position supports both internal and external stakeholders by resolving billing inquiries, maintaining compliance with established procedures, and contributing to a high level of customer satisfaction through precision, responsiveness, and professionalism.

Responsibilities

• Prepare and issue accurate customer invoices in accordance with established billing schedules and contractual terms.
• Investigate and resolve billing discrepancies, including cancellations, rebills, credit/debit memos, and disputed charges.
• Conduct invoice audits using SAP and other reporting tools to ensure data integrity and compliance.
• Validate order details and meter reads for account-specific billing requirements.
• Collaborate with internal departments and customers to gather necessary information for invoice accuracy.
• Respond promptly to billing-related inquiries via phone, email, and fax using the call center platform.
• Provide coverage and support during team member absences, special projects, and peak periods.
• Maintain strict adherence to Konica Minolta's billing policies, procedures, and documentation standards.

Qualifications

• Minimum of 2 years of professional experience in billing, invoicing, or accounts receivable, preferably within an SAP environment.
• High school diploma or equivalent required; associate degree or higher preferred.
• Prior experience in a fast-paced, customer-facing billing environment is highly desirable.
• Exceptional attention to detail and commitment to quality.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a dynamic, deadline-driven environment.
• Collaborative team player with a proactive and adaptable mindset.
• Customer-focused with a professional and courteous approach.
• Proficient in Microsoft Excel; experience with SAP or similar ERP systems preferred.

EEO Statements

Konica Minolta is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, veteran status, or any other characteristic protected under applicable law.

Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer.

Solutions d\'affaires Konica Minolta (Canada) Ltee. est un employeur d\'opportunité égale.