Billing Specialist - Invoicing & SAP Expert

Konica Minolta Business Solutions U.S.A., Inc.; Ramsey (NJ); On-site; USD 48,000 - 68,000; Full time

Job summary

Konica Minolta currently has an exciting opportunity for a Billing Specialist. The Billing Specialist plays a critical role in ensuring accurate and timely generation of customer invoices in alignment with corporate billing standards.

This role supports internal and external stakeholders by resolving billing inquiries, maintaining compliance with procedures, and contributing to customer satisfaction through precision and professionalism.

Qualifications

• Minimum of 2 years of professional experience in billing, invoicing, or accounts receivable, preferably within an SAP environment.
• High school diploma or equivalent required; associate degree or higher preferred.
• Experience in a fast-paced, customer-facing billing environment is highly desirable.
• Exceptional attention to detail and commitment to quality.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a dynamic, deadline-driven environment.
• Proficient in Microsoft Excel; experience with SAP or similar ERP systems preferred.

Responsibilities

• Prepare and issue accurate customer invoices in accordance with billing schedules and contractual terms.
• Investigate and resolve billing discrepancies, including cancellations, rebills, credit/debit memos, and disputed charges.
• Conduct invoice audits using SAP and other reporting tools to ensure data integrity and compliance.
• Validate order details and meter reads for account-specific billing requirements.
• Collaborate with internal departments and customers to gather necessary information for invoice accuracy.
• Respond promptly to billing-related inquiries via phone, email, and fax using the call center platform.
• Provide coverage and support during team member absences, special projects, and peak periods.
• Maintain strict adherence to Konica Minolta’s billing policies, procedures, and documentation standards.

Skills

Attention to detail

Communication skills

Multitasking

Customer-focused

Team player

Education

High school diploma or equivalent

Associate degree preferred

Tools

SAP

Microsoft Excel

Job description

Konica Minolta currently has an exciting opportunity for a Billing Specialist. The Billing Specialist plays a critical role in ensuring accurate and timely generation of customer invoices in alignment with corporate billing standards.

This role supports internal and external stakeholders by resolving billing inquiries, maintaining compliance with procedures, and contributing to customer satisfaction through precision and professionalism.