Billing Specialist

Konica Minolta Business Solutions Canada; Ramsey (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Konica Minolta Business Solutions Canada is seeking a Billing Specialist in Ramsey, NJ. The successful candidate will be responsible for generating accurate customer invoices and resolving any discrepancies to ensure compliance with billing standards. An ideal applicant should have at least 2 years of relevant billing experience, particularly in SAP environments, and possess exceptional attention to detail.

This position requires strong communication skills and the ability to manage multiple priorities effectively. Join Konica Minolta and contribute to customer satisfaction through precision and professionalism.

Qualifications

• Minimum of 2 years of billing, invoicing, or accounts receivable experience.
• Proven ability to manage multiple priorities under deadlines.
• Strong collaboration skills in a team-oriented environment.

Responsibilities

• Prepare and issue accurate customer invoices according to billing schedules.
• Investigate and resolve billing discrepancies effectively.
• Conduct invoice audits to ensure data integrity.

Skills

Billing experience

Attention to detail

Customer service

Communication skills

Microsoft Excel proficiency

Education

High school diploma or equivalent

Associate degree or higher

Tools

SAP

ERP systems

Job description

Overview

Konica Minolta currently has an exciting opportunity for a Billing Specialist. The Billing Specialist plays a critical role in ensuring the accurate and timely generation of customer invoices in alignment with corporate billing standards. This position supports both internal and external stakeholders by resolving billing inquiries, maintaining compliance with established procedures, and contributing to a high level of customer satisfaction through precision, responsiveness, and professionalism.

Responsibilities

• Prepare and issue accurate customer invoices in accordance with established billing schedules and contractual terms.
• Investigate and resolve billing discrepancies, including cancellations, rebills, credit/debit memos, and disputed charges.
• Conduct invoice audits using SAP and other reporting tools to ensure data integrity and compliance.
• Validate order details and meter reads for account-specific billing requirements.
• Collaborate with internal departments and customers to gather necessary information for invoice accuracy.
• Respond promptly to billing-related inquiries via phone, email, and fax using the call center platform.
• Provide coverage and support during team member absences, special projects, and peak periods.
• Maintain strict adherence to Konica Minolta’s billing policies, procedures, and documentation standards.

Qualifications

• Minimum of 2 years of professional experience in billing, invoicing, or accounts receivable, preferably within an SAP environment.
• High school diploma or equivalent required; associate degree or higher preferred.
• Prior experience in a fast-paced, customer-facing billing environment is highly desirable.
• Exceptional attention to detail and commitment to quality.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a dynamic, deadline-driven environment.
• Collaborative team player with a proactive and adaptable mindset.
• Customer-focused with a professional and courteous approach.
• Proficient in Microsoft Excel; experience with SAP or similar ERP systems preferred.

About Us

Salary Disclaimer: Konica Minolta is committed to transparent and equitable compensation practices. Our pay structure is designed to support employee growth, allowing individuals to progress through the salary range as they advance in their role. Actual base pay offered will vary based on a candidate’s skills, experience, job-related knowledge, geographic location, and specific business needs. Salary- A titre indicatif: Konica Minolta s\'engage en faveur de pratiques de rémunération transparentes et équitables. Notre structure salariale est conçue pour soutenir la croissance des employés, permettant aux individus de progresser dans la fourchette salariale au fur et à mesure de leur progression. Le salaire de base réel proposé variera en fonction des compétences, de l\'expérience, des connaissances liées au poste, de la localisation géographique et des besoins spécifiques de l\'entreprise du candidat.

AI Disclosure: Konica Minolta Business Solutions (Canada) Ltd., or its authorized third-party contractors, may employ Artificial Intelligence technologies to support elements of the recruitment process. Notwithstanding this, applications are reviewed by our recruitment team, who always make the final hiring decision.

Mention d\'utilisation de l\'IA: Konica Minolta Business Solutions (Canada) Ltd., ou ses prestataires tiers autorisés, peuvent utiliser des technologies d\'intelligence artificielle pour soutenir certains aspects du processus de recrutement. Néanmoins, les candidatures sont examinées par notre équipe de recrutement, qui prend toujours la décision finale d\'embauche.

EOE Statement: Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law. Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer.