Billing Specialist

Ledgent; Houston (TX); On-site; USD 36,000 - 40,000; Full time

Job summary

Qualifications

• 3+ years of high-volume billing experience in a mid-to-large company.
• Experience in oilfield services, environmental services, waste management, or similar industries.
• Experience using third-party/customer billing portals such as Ariba and Open Invoice.
• Strong Excel skills including VLOOKUPs and pivot tables.

Responsibilities

• Review field tickets and sales orders for completeness and timely billing.
• Validate customer information, service dates, quantities, pricing, POs and required docs.
• Prepare, post, and submit invoices via Dynamics 365 BC and billing portals.
• Monitor pending, rejected, disputed, and unbilled transactions; resolve exceptions promptly.
• Coordinate corrections with Operations, Sales, EDI, Collections and other teams.
• Investigate pricing discrepancies and obtain approvals before adjustments.
• Resolve duplicate charges and customer disputes per approval procedures.
• Maintain customer-specific billing requirements and accurate records.
• Provide billing status, productivity, aging and exception reports; escalate unresolved issues.

Skills

High-volume billing

Excel VLOOKUPs

Tools

Microsoft Dynamics 365 BC

Ariba

OpenInvoice

Job description

Our client, an oilfield services company in West Houston, is seeking a Billing Specialist/Administrator on a temp-to-hire basis.

The Billing Administrator is responsible for accurate, timely, and complete billing for assigned customers, from field-ticket review through invoice submission and resolution of billing discrepancies. The position supports field operations and Sales while ensuring customer billing requirements are met. This position works closely with Operations, Sales, EDI, Collections, and customer contacts to validate billing information, resolve exceptions, monitor outstanding invoices, and maintain accurate records. The role requires accountability, attention to detail, and proactive follow-through.

• Review assigned field tickets and sales orders for completeness, accuracy, and timely billing.
• Validate customer information, service dates, quantities, pricing, purchase orders, and required supporting documentation.
• Prepare, post, and submit invoices through Microsoft Dynamics 365 Business Central and customer billing portals.
• Monitor pending, rejected, disputed, and unbilled transactions; research and resolve exceptions promptly.
• Coordinate corrections with Operations, Sales, receivers, EDI, Collections, and other internal teams.
• Identify pricing discrepancies and obtain approval from authorized personnel before making adjustments.
• Investigate duplicate charges, billing discrepancies, and customer disputes in accordance with approval procedures.
• Maintain customer-specific billing requirements, accurate system statuses, supporting records, and documented follow-up.
• Provide billing status, productivity, aging, and exception reports; escalation unresolved issues and support process improvements.

Qualifications:

• 3+ years of high volume billing experience with a mid-to-large sized company
• Experience from oilfield services, environmental services, waste management, or similar industry
• Experience working in 3rd party/customer billing portals such as Ariba and Open Invoice
• Strong Excel skills including viookups and pivot tables

Pay range is $26.00 - $28.84/hr.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.