Billing Services Specialist – Hybrid (Legal Billing)

Seyfarth Shaw LLP; Chicago (IL); On-site; USD 50,000 - 52,000; Full time

Job summary

Seyfarth Shaw LLP in Chicago is seeking a Billing Services Assistant to support the Billing Services Team with time entry processing, invoice backup, data maintenance, rate updates and audit report processing. This role collaborates across departments to ensure accurate billing data and timely invoice submission.

The position requires at least one year of legal billing experience, proficiency in Microsoft Office, and familiarity with Aderant Expert.

Qualifications

• College degree preferred or equivalent work experience.
• One year of legal billing experience preferred.
• Experience with Aderant Expert preferred.
• Proficiency in basic Microsoft Office.
• Excellent oral and written communication skills.
• Ability to prioritize effectively.

Responsibilities

• Process and monitor daily time entry requests.
• Assist with invoice backup research and preparation.
• Update client and matter data as needed.
• Implement approved billing rate changes.
• Process and review audit request reports.
• Ensure timekeeper maintenance, including opening and terminating timekeepers in Aderant.
• Assist Billing Coordinators with managing time entries and edits, adjustments, write-downs, rate management and bill posting for many practices throughout the firm.
• Maintain the online workflow database and accurately enter client and matter information in the financial system
• Advise firm attorneys and support staff in all offices regarding intake form and system setup questions
• Perform additional general office duties as assigned by the Billing Services Supervisor, including answering calls for the department, opening mail and preparing mail logs, responding to email requests and supporting various office administrative requests.

Skills

Legal Billing Experience

Microsoft Office

Communication Skills

Prioritization

Education

College degree or equivalent

Tools

Aderant Expert

Job description

Seyfarth Shaw LLP in Chicago is seeking a Billing Services Assistant to support the Billing Services Team with time entry processing, invoice backup, data maintenance, rate updates and audit report processing. This role collaborates across departments to ensure accurate billing data and timely invoice submission.

The position requires at least one year of legal billing experience, proficiency in Microsoft Office, and familiarity with Aderant Expert.