Billing & Invoicing Coordinator

Seyfarth; Chicago (IL); On-site; USD 50,000 - 52,000; Full time

Job summary

Seyfarth is recruiting a Billing Services Assistant in Chicago to support daily time entry processing, invoice backup research, and data maintenance. You will apply rate changes, assist with audits, and help ensure accurate submission of client invoices by the Billing Team.

The role requires collaboration across departments, proficiency in Microsoft Office, and prior billing experience. The position is on-site and offers competitive pay and benefits.

Qualifications

• Excellent oral and written communication skills.
• Proficiency in basic Microsoft Office.
• One year of legal billing experience preferred.
• Experience with Aderant Expert preferred.

Responsibilities

• Process and monitor daily time entry requests.
• Assist with invoice backup research and preparation.
• Update client and matter data as needed.
• Implement approved billing rate changes.
• Process and review audit request reports.
• Maintain timekeeper data in Aderant.
• Assist with billing entries, edits, and bill posting.
• Enter client and matter information in the financial system.
• Advise firm staff on intake form and system setup questions.
• Perform general office duties as assigned by Billing Services Supervisor.

Skills

Communication skills

Education

College degree preferred or equivalent

Tools

Microsoft Office

Job description

Seyfarth is recruiting a Billing Services Assistant in Chicago to support daily time entry processing, invoice backup research, and data maintenance. You will apply rate changes, assist with audits, and help ensure accurate submission of client invoices by the Billing Team.

The role requires collaboration across departments, proficiency in Microsoft Office, and prior billing experience. The position is on-site and offers competitive pay and benefits.