Billing & Quotation Specialist — IT Proposals & Invoicing

CCS; Raleigh (NC); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical and dental plans

Vision plans

401K with employer match

Onsite fitness center

Paid holidays and vacation

Certification rewards program

Job summary

CCS in Raleigh, NC is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. This role supports program leads and accounting, maintaining precise records in a fast-paced environment with multiple priorities.

You will enter orders, verify monthly invoicing, update customer records, and collaborate with sales and finance teams to resolve discrepancies.

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite experience is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Sales Support & Proposal Management: support Account Managers, coordinate RFPs, bids, and pricing.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner.
• Work with Inside Sales Team & Manufacturers to obtain and provide product quotes.
• Enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads for timely month-end processing.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Excel

Tools

NetSuite

Job description

CCS in Raleigh, NC is seeking an Administrative Assistant to ensure accurate processing of product and service sales orders and invoices within our Enterprise Programs Division. This role supports program leads and accounting, maintaining precise records in a fast-paced environment with multiple priorities.

You will enter orders, verify monthly invoicing, update customer records, and collaborate with sales and finance teams to resolve discrepancies.