Billing & Quotation Specialist — IT Solutions & Proposals

CCS; Yorktown (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical & Dental

Vision & Disability plans

Flexible Spending (Healthcare, Dep. D,

401K with match

Onsite fitness center

Paid holidays & vacation

Tech certification rewards

Job summary

CCS is a growing IT company providing best-in-class solutions for over 45 years. We value accuracy and efficiency in processing product and service sales orders and invoices within our Enterprise Programs Division.

The Administrative Assistant role requires detail-oriented, highly organized, and capable multitasking in a fast-paced environment. You will monitor quotes, enter orders, verify monthly invoicing, maintain customer records, and support sales proposals and pricing activities to help

Qualifications

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; NetSuite experience preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Monitor and respond to all customer requests for product quotes in a timely manner.
• Work with inside Sales Team & Manufacturers to obtain and provide product quotes.
• Accurately enter all new Product & Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update customer records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

Skills

Data entry

Billing & invoicing

Attention to detail

Organizational skills

Written & verbal communication

Sales support

Proposal management

Tools

NetSuite

Job description

CCS is a growing IT company providing best-in-class solutions for over 45 years. We value accuracy and efficiency in processing product and service sales orders and invoices within our Enterprise Programs Division.

The Administrative Assistant role requires detail-oriented, highly organized, and capable multitasking in a fast-paced environment. You will monitor quotes, enter orders, verify monthly invoicing, maintain customer records, and support sales proposals and pricing activities to help