Billing Operations Specialist (Fast-Paced Firm)

Polsinelli PC; Chicago (IL); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC is seeking a Billing Coordinator to join our dynamic firm in multiple offices, including Chicago. The ideal candidate has 3+ years billing experience in a professional services environment and must handle high-volume workloads with accuracy and integrity.

Key responsibilities include prebills, invoicing, and ebilling coordination, plus supporting process improvements and cross-functional collaboration. Strong MS Office and billing software skills are required.

Qualifications

• Two-year degree preferred or 3+ years of relevant billing experience.
• Professional services firm experience preferred.
• Excellent written and verbal communication skills.
• Ability to work effectively with all levels of management and staff.
• Strong organizational and time management skills.
• Highest standards of honesty and integrity.
• Proficient in Microsoft Office applications.
• Elite Enterprise/3E and BillBlast experience a plus.

Responsibilities

• Prepare, print, and distribute prebills according to firm standards.
• Revise prebills and perform complex adjustments accurately.
• Prepare and distribute invoices as instructed.
• Coordinate with ebilling to resolve invoice rejections.
• Respond to client and attorney billing inquiries promptly with high service levels.
• Identify and resolve billing inaccuracies.
• Regularly participate in meetings with billing attorneys.
• Utilize 3E, Proforma Tracker, InTapp Time, Word and Excel.

Skills

Communication skills

Time management

Integrity

Education

Two-year degree

Tools

3E

Proforma Tracker

InTapp Time

Microsoft Word

Microsoft Excel

Job description

Polsinelli PC is seeking a Billing Coordinator to join our dynamic firm in multiple offices, including Chicago. The ideal candidate has 3+ years billing experience in a professional services environment and must handle high-volume workloads with accuracy and integrity.

Key responsibilities include prebills, invoicing, and ebilling coordination, plus supporting process improvements and cross-functional collaboration. Strong MS Office and billing software skills are required.