Billing Coordinator

Polsinelli; Chicago (IL); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC is seeking a Billing Coordinator to join our dynamic firm in multiple offices, including Chicago. The ideal candidate has 3+ years billing experience in a professional services environment and must handle high-volume workloads with accuracy and integrity.

Key responsibilities include prebills, invoicing, and ebilling coordination, plus supporting process improvements and cross-functional collaboration. Strong MS Office and billing software skills are required.

Qualifications

• Two-year degree preferred or 3+ years of relevant billing experience.
• Professional services firm experience preferred.
• Excellent written and verbal communication skills.
• Ability to work effectively with all levels of management and staff.
• Strong organizational and time management skills.
• Highest standards of honesty and integrity.
• Proficient in Microsoft Office applications.
• Elite Enterprise/3E and BillBlast experience a plus.

Responsibilities

• Prepare, print, and distribute prebills according to firm standards.
• Revise prebills and perform complex adjustments accurately.
• Prepare and distribute invoices as instructed.
• Coordinate with ebilling to resolve invoice rejections.
• Respond to client and attorney billing inquiries promptly with high service levels.
• Identify and resolve billing inaccuracies.
• Regularly participate in meetings with billing attorneys.
• Utilize 3E, Proforma Tracker, InTapp Time, Word and Excel.

Skills

Communication skills

Time management

Integrity

Education

Two-year degree

Tools

3E

Proforma Tracker

InTapp Time

Microsoft Word

Microsoft Excel

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli PC, has an immediate opening for a Billing Coordinator in our Denver, Kansas City, St. Louis (Clayton), Chicago, Nashville, or Dallas office. The ideal candidate will have 3+ years billing experience in a professional services industry, be able to work in a fast paced, high-volume environment, and be able to adjust as needed to the Firm's continually growing needs.

Core Responsibilities

• Prepare, print, and distribute prebills according to firm standards
• Revise prebills as directed; carefully execute complex adjustments in an accurate and timely manner
• Prepare and distribute invoices as instructed
• Coordinate with ebilling department to resolve rejections for ebilled invoices
• Respond to client and attorney billing inquiries promptly and completely; maintain highest level of customer service
• Identify and resolve billing inaccuracies
• Regularly participate in meetings with billing attorneys as assigned
• Proficient in 3E, Proforma Tracker, InTapp Time, Microsoft Word, and Microsoft Excel
• Seek opportunities for growth, offer assistance with special projects
• Suggest improvements for billing process and systems procedures
• Other duties as assigned

Education And Experience

• Two-year degree preferred or related work experience of at least 3 years
• Professional services firm experience preferred
• Excellent written and verbal communication skills
• Ability to work effectively with all levels of management and staff
• Strong organizational and time management skills
• Highest standards of honesty and integrity
• Proficient in Microsoft Office applications
• Elite Enterprise/3E and BillBlast experience a plus

The budgeted salary range for this position is $65,000 - $100,000, commensurate with experience and based on office location.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.