Billing & Operations Specialist

Huzzle; Jacksonville, Goodyear (FL, AZ); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading B2B service recruitment agency is seeking a Billing & Operations Specialist to manage QuickBooks reconciliations and support financial operations. This role involves generating and tracking invoices, maintaining data accuracy, and ensuring clean financial records. Candidates must have proven experience with QuickBooks and a background in field service industries such as pool care. This position is full-time and offers a remote work environment with competitive compensation options.

Qualifications

• Proven experience with QuickBooks, especially reconciliation and month-end close.
• Experience in field service industries like pool service or HVAC.
• Strong organizational and communication skills.

Responsibilities

• Oversee QuickBooks reconciliations and month-end close.
• Generate and track quotes and invoices using Skimmer.
• Manage accounts receivable, ensuring accurate billing.

Skills

QuickBooks reconciliation

Attention to detail

Financial data management

Communication skills

Tools

Skimmer

Jobber

Job description

About Huzzle

At Huzzle, we connect high-performing B2B sales professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top sales talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

About the Company

Our client is a professional maintenance and repair company primarily serving theGoodyear, Arizonaarea, with recent expansions intoJacksonville, Florida. They are a licensed and bonded business that has operated for over 17 years, focusing on residential and commercial pool care.

Job Summary

We are looking for a Billing & Operations Specialist with strong experience in QuickBooks, invoicing workflows, and service-based businesses. This role is central to ensuring all services, repairs, and treatments are accurately quoted, billed, and recorded.

Key Responsibilities

• Oversee QuickBooks reconciliations and month-end close
• Generate, issue, and track quotes and invoices using Skimmer (or similar tools)
• Maintain accurate data sync between service platforms and QuickBooks
• Manage accounts receivable, including chasing overdue and failed payments
• Ensure clean, accurate financial records and resolve any discrepancies
• Create, document, and improve SOPs for billing and operational processes
• Provide general administrative and operational support across the business
• Work closely with field and ops teams to ensure accurate job costing and billing

Qualifications

• Proven experience with QuickBooks (reconciliation and month-end close required)
• Experience working in field service industries (pool service, HVAC, plumbing, etc.)
• Familiarity with service management platforms such as Skimmer, Jobber, or Housecall Pro
• Strong attention to detail and accuracy in financial data management
• Tech-savvy with the ability to quickly learn new tools and systems
• Experience creating and implementing SOPs and process improvements
• Strong organizational and communication skills
• Ability to work independently in a remote, fast-paced environment

💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals