Billing & Office Operations Manager – Senior Care

The Arboretum of Winnie; Hamilton (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Comprehensive health, dental, vision

AD&D and disability coverage

Cancer and critical illness coverage

Tuition reimbursement

Paid time off

401(k) immediate eligibility

Corporate resources

Job summary

The Arboretum of Winnie in Texas is seeking a dedicated Business Office Manager to oversee financial and administrative operations supporting accurate billing, compliance, and smooth facility function. The role requires strong organizational skills and professionalism to collaborate in a dynamic long-term care setting.

You will manage accounts receivable, support billing operations, process claims, and ensure timely billing while training staff for backup coverage and coordinating with

Qualifications

• Experience in accounts receivable and general financial processes
• Excellent organization and multitasking abilities
• Proficient typing, 10-key entry, and computer literacy
• Clear English communication, both written and spoken
• Ability to meet deadlines with accuracy and attention to detail
• Cares for elderly and disabled individuals
• Adheres to safety policies and patient rights and responsibilities

Responsibilities

• Manage Accounts Receivable: maintain records, send collection letters, follow up on past-due balances
• Support Billing Operations: process monthly private pay billing, post deposits, verify details for new inquiries and admissions
• Process Claims: submit and follow up on Medicare, MSP, Managed Care, and insurance claims
• Oversee Resident Trust Funds: maintain passbook and trust fund records and ensure compliance
• Ensure Timely Billing: complete Medicare/HMO claims by the 5th of each month and bill hospice companies
• Provide Training and Coverage: train staff for 3 Deep office backup coverage
• Collaborate with Teams: review admissions, discharges, and payer changes in interdisciplinary meetings
• Support General Office Tasks: handle mail, update PCC records, verify financials for new admissions

Skills

Accounts receivable

Billing operations

Typing

10-key entry

General computer use

English communication

Tools

PCC records

Job description

The Arboretum of Winnie in Texas is seeking a dedicated Business Office Manager to oversee financial and administrative operations supporting accurate billing, compliance, and smooth facility function. The role requires strong organizational skills and professionalism to collaborate in a dynamic long-term care setting.

You will manage accounts receivable, support billing operations, process claims, and ensure timely billing while training staff for backup coverage and coordinating with