Billing Office Manager / Accounting

MEA - MidAtlantic Employers’ Association; Montgomeryville (Montgomery County); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Salary and full benefits

Job summary

Elm Terrace Gardens in Lansdale, PA is seeking an experienced Billing Office Manager to oversee the facility's accounting functions, including payroll, accounts receivable/payable, billing and census management. The role supports regulatory compliance and financial integrity in a Life Plan Community setting.

The position reports directly to the CEO and requires independent judgment, strong organizational skills, and proficiency with accounting software and Microsoft Office.

Qualifications

• Three or more years of administrative and clerical experience.
• Experience with financial statements and accounting procedures.
• Knowledge of petty cash, resident funds, payroll, A/P and A/R.
• Proficient with Microsoft Office Suite and related software.
• Strong organizational and analytical skills with attention to detail.

Responsibilities

• Oversee accounts payable processing and cash postings to the general ledger.
• Reconcile company credit cards.
• Maximize cash flow through efficient billing and collection processes.
• Private pay billing for residents and all collections activity.
• Balance daily census, post deposits, and assist in month-end close.
• Process insurance payments including Medicare and liaison with state.
• Support regulatory compliance audits and tax reporting as needed.
• Handle resident billing inquiries and act as primary business office contact.

Skills

Independent decision making

Organizational skills

Analytical skills

Accounting knowledge

Bookkeeping experience

Microsoft Office

Interpersonal skills

Time management

Education

High School diploma or equivalent

Associate's degree in office administration or related field

Tools

Automated financial software

Job description

Full Time, Permanent Opportunity

Job Description

Billing Office Manager

Accounting

Elm Terrace Gardens (CCRC)

Lansdale, PA

Full Time, Permanent Opportunity

Elm Terrace Gardens

Elm Terrace Gardens is a not-for-profit, Life Plan Community (also known as Continuing Care Retirement Community) open to people of all faiths. Residents at Elm Terrace benefit from an active retirement lifestyle full of choice and daily opportunities to be engaged. From beautiful apartment homes and friendly neighbors with whom to socialize to delicious dining services and a membership to the local YMCA, Elm Terrace offers a lifestyle that helps residents live better! In fact, two recent studies found that seniors who live in Life Plan Communities are more satisfied in their daily lives and are healthier and happier than those seniors who remain in their own homes. We are seeking an experienced Billing Office Manager to join our Team. This role is responsible to maintain and oversee the accounting functions of the facility in accordance with regulatory and cost reimbursement principles relating to long term care operation to deliver the highest degree of quality resident care. As part of the management team, you will have direct oversight in all financial aspects in regard to payroll, accounts receivable/payable, billing, insurance payments and census. This role reports directly to the CEO. The Billing Officer Manager must be able to make independent judgments and decisions regarding matters of significance regarding financial aspects of the business.

Duties/Responsibilities

• Accounts payable processing, depositing of cash, posting of cash receipts to the general ledger .
• Reconciliation of company credit cards
• Maximizing cash flow through efficient billing and collection processes
• Private pay billing to residents including all collections activity
• Balance daily census, post daily cash deposits, attend department head meetings, audit resident accounts, and adjust when necessary
• Process insurance payments including Medicare and act as the primary point of contact with the state.
• Research and perform collection activity on account, i.e. claims submission, follow-up and correspondence.
• Facilitate the application and financial review process for prospective residents and act as the primary point of contact for residents that have billing inquiries or general questions for the business office.
• Monitor and document daily census data and share information with team when needed.
• Assist in the month end closing procedures: post charges/ancillaries, Triple Check send Medicare claims, process month end closing reports
• Complete and file quarterly sales tax reporting and work with executive management on other tax or payroll regulatory filing
• As head of the billing office comprehend, adjust, and understand any changes regarding current policies regarding accounting and resident billing
• Assist in all regulatory and compliance audits as needed
• All other duties as assigned

Required Experience

Required Skills/Abilities:

• Ability to act independently and make decisions of financial importance
• Strong organizational and analytical skills; oral and written communication skills.
• Working knowledge and ability to apply professional standards of practice in job situations.
• Prefer 1 to 3 years bookkeeping and administrative experience. Requires working knowledge of financial statements and automated financial software.
• Knowledge of accounting procedures to maintain petty cash, resident fund, payroll, accounts payables and receivables.
• proficient in the use of one or more types of office equipment, including personal computer word processor and related software.
• Extensive knowledge of office management procedure as well as interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education And Experience

• High school diploma or equivalent required; Associate's degree in office administration or related field preferred.
• At least three (3+) years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Benefits

Salary and full benefits

Keyword: Billing Manager, AP/AR, Accounting Manager, Healthcare billing, LTC, CCRC, Census