Billing Lead for Sponsored Programs

Old Dominion University; Norfolk (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

Old Dominion University is seeking a Sponsored Programs Billing Supervisor to ensure accurate invoice preparation in line with sponsor agreements, federal regulations, and institutional policies. The role involves reviewing billing transactions, monitoring invoices for complex projects, tracking unbilled receivables, and supporting financial reporting and audits.

The position emphasizes leadership of billing staff, coordination with controllers and campus partners, and ensuring timely recovery

Qualifications

• Master’s degree in accounting, finance, or business administration, or a related field, or a relevant bachelor’s degree with equivalent experience.
• Strong knowledge of Microsoft Office Suite, especially Excel and Word; experience with billing or financial systems preferred.
• Understanding of business and management principles including planning and leadership.
• Knowledge of financial transaction processing, billing practices, and accounts receivable functions, preferably in a grant/contract environment.
• Familiarity with federal, state, sponsor, and institutional financial policies.
• Excellent organizational and time-management skills for high-volume workload.
• Strong analytical reasoning and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication, written and verbal, with internal/external stakeholders.

Responsibilities

• Reviewing and approving billing transactions.
• Preparing and monitoring detailed invoices for complex projects.
• Tracking unbilled receivables.
• Supporting monthly, quarterly, and year-end financial reporting and audit preparation.
• Serve as a technical resource for complex billing questions.
• Collaborate with Controller and campus partners to resolve billing issues.
• Support development and improvement of billing procedures and processes.
• Provide leadership and guidance to billing staff; training and workload coordination.
• Contribute to financial stewardship and timely recovery of funds.

Skills

Excel

Word

Billing knowledge

Accounts receivable

Financial management

Communication skills

Time management

Confidentiality

Education

Master’s degree in accounting, finance, or business administration

Bachelor’s degree in accounting/finance/business

Tools

Billing systems

Microsoft Office Suite

Job description

Old Dominion University is seeking a Sponsored Programs Billing Supervisor to ensure accurate invoice preparation in line with sponsor agreements, federal regulations, and institutional policies. The role involves reviewing billing transactions, monitoring invoices for complex projects, tracking unbilled receivables, and supporting financial reporting and audits.

The position emphasizes leadership of billing staff, coordination with controllers and campus partners, and ensuring timely recovery