Sponsored Programs Billing Supervisor

Old Dominion University; Norfolk (VA); On-site; USD 85,000 - 110,000; Full time

Job summary

Old Dominion University is seeking a Sponsored Programs Billing Supervisor to ensure accurate invoice preparation in line with sponsor agreements, federal regulations, and institutional policies. The role involves reviewing billing transactions, monitoring invoices for complex projects, tracking unbilled receivables, and supporting financial reporting and audits.

The position emphasizes leadership of billing staff, coordination with controllers and campus partners, and ensuring timely recovery

Qualifications

• Master’s degree in accounting, finance, or business administration, or a related field, or a relevant bachelor’s degree with equivalent experience.
• Strong knowledge of Microsoft Office Suite, especially Excel and Word; experience with billing or financial systems preferred.
• Understanding of business and management principles including planning and leadership.
• Knowledge of financial transaction processing, billing practices, and accounts receivable functions, preferably in a grant/contract environment.
• Familiarity with federal, state, sponsor, and institutional financial policies.
• Excellent organizational and time-management skills for high-volume workload.
• Strong analytical reasoning and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication, written and verbal, with internal/external stakeholders.

Responsibilities

• Reviewing and approving billing transactions.
• Preparing and monitoring detailed invoices for complex projects.
• Tracking unbilled receivables.
• Supporting monthly, quarterly, and year-end financial reporting and audit preparation.
• Serve as a technical resource for complex billing questions.
• Collaborate with Controller and campus partners to resolve billing issues.
• Support development and improvement of billing procedures and processes.
• Provide leadership and guidance to billing staff; training and workload coordination.
• Contribute to financial stewardship and timely recovery of funds.

Skills

Excel

Word

Billing knowledge

Accounts receivable

Financial management

Communication skills

Time management

Confidentiality

Education

Master’s degree in accounting, finance, or business administration

Bachelor’s degree in accounting/finance/business

Tools

Billing systems

Microsoft Office Suite

Job description

• Staff and Administrative & Professional Faculty Applicants:
• Contact Human Resources at:
  [phone]
  [e-mail]
• Teaching and Research Faculty Applicants:
• Contact Academic Affairs at:
  [e-mail]

Sponsored Programs Billing Supervisor

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The Sponsored Programs Billing Supervisor ensures invoices are prepared accurately and in accordance with sponsor agreements, federal regulations, and institutional financial policies while supporting the effective financial management of sponsored program funds.

Responsibilities include reviewing and approving billing transactions, preparing and monitoring detailed invoices for complex projects, tracking unbilled receivables, and supporting monthly, quarterly, and year-end financial reporting and audit preparation. The position serves as a technical resource for complex billing questions and works closely with the Controller and campus partners to resolve billing issues, ensure compliance with sponsor requirements, and support consistent billing practices across Sponsored Programs Administration.

The Sponsored Programs Billing Supervisor provides leadership and guidance to billing staff, supports training and workload coordination, and contributes to the development and improvement of billing procedures and operational processes. This role plays an important part in supporting the financial stewardship and timely recovery of sponsored research funds for the university. Experience working with grant or contract billing and familiarity with federal research compliance requirements is beneficial for success in this role.

Position Type

Position Type FullTime

Type of Recruitment

Type of Recruitment General Public

Minimum Qualifications

• Master’s degree in accounting, finance, or business administration, or a related field. Or a bachelor’s degree in one of the afore mentioned fields with professional experience equivalent to a master’s degree in a related area..
• Considerable knowledge of Microsoft Office Suite, including Excel and Word; working knowledge of billing or financial systems preferred.
• Working knowledge of business and management principles, including planning, resource allocation, leadership techniques, and coordination of people and resources.
• Considerable knowledge of financial transaction processing, billing practices, and accounts receivable functions, preferably within a grant or contract-funded environment.
• Working knowledge of federal, state, sponsor, and institutional policies related to financial management and billing compliance.
• Considerable organizational and time-management skills to manage multiple deadlines, priorities, and a high-volume workload.
• Considerable logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Considerable attention to detail, including the ability to complete tasks with accuracy and thoroughness across all areas.
• Basic ability to maintain confidentiality and handle sensitive financial and personnel information with discretion.
• Considerable ability to communicate effectively, both verbally and in writing, and to collaborate with internal and external stakeholders.

Preferred Qualifications

• Working or considerable knowledge of sponsored programs administration, including grant or contract billing
• Considerable experience interpreting and applying federal regulations (e.g., Uniform Guidance)
• Professional certification (e.g., CPA , CGFM , or similar) or progress toward certification
• Master’s degree in accounting, finance, or business administration

Conditions of Employment

This position is required to complete a Statement of Personal Economic Interest upon hire in accordance with the Code of Virginia.

Job Open Date

Job Open Date 09/09/2026

Open Until Filled

Open Until Filled No

Application Review Date

Application Review Date 09/15/2026

Job Close Date

Job Close Date 09/15/2026

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check

Criminal Background Check The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at [phone].

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

If you have questions:
Staff and Administrative & Professional Faculty applicants, please contact the Department of Human Resources at [phone] or [e-mail] .
Teaching and Research Faculty applicants, please contact the Office of Academic Affairs at [e-mail] .