Billing & Invoicing Specialist

ACCO Engineered Systems, Inc.; Pleasanton (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

ACCO Engineered Systems, Inc. is seeking a detail‑oriented Billing/Accounts Clerk to prepare accurate costing and invoicing for service work under the supervision of the FSO Manager.

The role requires 1–2 years of computerized billing experience, strong Excel/Word skills, and excellent written and verbal communication. Primary duties include processing service calls, ensuring complete descriptions of work and materials, reviewing billing batches, and interfacing with service sales to ensure

Qualifications

• 1-2 years of computerized billing and data entry.
• Proficient with Windows, Excel, and Word.
• Excellent writing and verbal communication skills.
• A driven self-starter with a strong work ethic and initiative.
• Very organized with multitasking ability.
• Construction industry experience desirable but not required.
• Knowledge of the IFS database program is a plus.

Responsibilities

• Process service calls and small project invoicing to ensure accurate costing and markups.
• Prepare billing with complete descriptions of work, materials, costs and sell prices.
• Ensure billing batches are reviewed by management prior to posting.
• Interface with service sales personnel to ensure timely, accurate billing.
• Support sales with work order updates and pertinent billing info.
• Monitor outstanding work orders and identify those billable upon completion.

Skills

Billing data entry

MS Excel

Windows OS

Written/verbal communication

Self-starter

Multitasking

IFS knowledge

Smartsheet

Education

High School diploma

Finance/Accounting degree preferred

Tools

IFS

Smartsheet

Job description

ACCO Engineered Systems, Inc. is seeking a detail‑oriented Billing/Accounts Clerk to prepare accurate costing and invoicing for service work under the supervision of the FSO Manager.

The role requires 1–2 years of computerized billing experience, strong Excel/Word skills, and excellent written and verbal communication. Primary duties include processing service calls, ensuring complete descriptions of work and materials, reviewing billing batches, and interfacing with service sales to ensure