Billing Coordinator

JMS Talent Partners; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

JMS Talent Partners seeks a full-time Billing Coordinator to own the end-to-end billing cycle, including invoicing, accounts receivable, collections, and payments, ensuring accuracy and audit readiness.

The ideal candidate has 2+ years in billing/AR or bookkeeping, strong Excel skills, and QuickBooks experience. You will interact with outside financial professionals and support budgeting and audits with organized documentation.

Qualifications

• 2+ years of billing, AR, or bookkeeping experience.
• Proficiency in Excel; QuickBooks experience a plus.
• Confident leading collections conversations with professionalism.
• Strong attention to detail and accuracy in billing and payment records.
• Comfortable working with outside financial professionals.
• Excellent organization, time management, and communication skills.

Responsibilities

• Manage the monthly billing cycle end to end.
• Maintain billing profiles, templates, rates, and system configuration.
• Monitor AR aging and lead proactive collections on past-due accounts.
• Process and post all client payments; prepare and complete bank deposits.
• Reconcile billing and payment records with financial records.
• Report billing and AR updates during weekly CFO team calls.
• Respond promptly to billing and AR information requests; flag discrepancies.
• Maintain organized billing and payment documentation for audit readiness.
• Track and report billing and AR metrics; escalated aging or collection issues.
• Support budgeting and audit processes with schedules and documentation.

Skills

Billing & AR experience

Excel

QuickBooks

Communication skills

Tools

QuickBooks

Job description

We are seeking a full-time Billing Coordinator who brings accuracy, reliability, and strong follow-through to billing, invoicing, and accounts receivable. If you take pride in a clean, well-managed billing cycle and never let a collection slip, this role is for you. You will own the full billing cycle - invoicing, accounts receivable, collections, and payment processing. As the billing system owner, you will generate and issue invoices, monitor AR aging, drive collections, and ensure all payments are posted and deposited accurately.

Responsibilities

• Manage the monthly billing cycle end to end.
• Maintain billing profiles, templates, rates, and system configuration.
• Monitor AR aging and lead proactive collections on past-due accounts.
• Process and post all client payments; prepare and complete bank deposits.
• Reconcile billing and payment records with financial records.
• Report billing and AR updates during weekly CFO team calls.
• Respond promptly to billing and AR information requests; flag discrepancies.
• Maintain organized billing and payment documentation for audit readiness.
• Track and report billing and AR metrics; escalated aging or collection issues.
• Support budgeting and audit processes with schedules and documentation.

Qualifications

• 2+ years of billing, AR, or bookkeeping experience; legal or professional services preferred.
• Proficiency in Excel; QuickBooks experience a plus.
• Confident leading collections conversations with professionalism.
• Strong attention to detail and accuracy in billing and payment records.
• Comfortable working with outside financial professionals.
• Excellent organization, time management, and communication skills.
• Trustworthy with sensitive financial and client information.