Billing Project Coordinator

Trc Companies, Inc.; Augusta (ME); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401k with company match

Paid time off

Paid holidays

Paid sick leave

Job summary

TRC Companies, Inc. seeks a Billing Coordinator to ensure accurate and timely invoicing, maintain financial records, and coordinate with sales, finance, and operations. The role requires attention to detail and strong communication across teams.

The position emphasizes adherence to billing policies, client inquiries, and compliant documentation to support audits and smooth billing cycles.

Qualifications

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills.
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

Responsibilities

• Billing Process: Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Billing Process: Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Billing Process: Review changes with Project Managers as necessary and timely complete and submit changes.
• Billing Process: Compile invoice support and backup documentation required for each invoice.
• Billing Process: Prepare and submit final invoices to Client
• Billing Process: Collaborate with relevant departments to gather necessary information for billing.
• Record Keeping: Maintain organized and up-to-date billing records.
• Record Keeping: Track and document all billing-related transactions.
• Record Keeping: Generate regular reports to provide insights into billing activities.
• Communication: Interact with clients to address billing inquiries and resolve discrepancies.
• Communication: Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
• Compliance: Ensure adherence to billing policies, procedures, and regulatory requirements.
• Compliance: Provide support for client audits of project billings.
• Problem Resolution: Investigate and resolve billing discrepancies or issues.
• Problem Resolution: Collaborate with other departments to resolve billing-related challenges.
• Quality Control: Conduct regular audits to maintain the accuracy of billing information.
• Quality Control: Implement quality control measures to improve billing processes.
• Reporting: Prepare and present regular reports on billing activities to management.
• Reporting: Analyze billing data to identify trends or areas for improvement.

Skills

Billing experience

Excel proficiency

Attention to detail

Deadline-driven

Strong communication

Team collaboration

Problem solving

Regulatory knowledge

Customer-focused

Adaptability

Tools

Excel

Job description

About Us

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy,transportationand infrastructure, environmental, and property and buildings sectors. As part of our team,you’lldiscover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world’s most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview

As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

Responsibilities

Billing Process:

• Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Review changes with Project Managers as necessary and timely complete and submit changes.
• Compile invoice support and backup documentation required for each invoice.
• Prepare and submit final invoices to Client
• Collaborate with relevant departments to gather necessary information for billing.

Record Keeping:

• Maintain organized and up-to-date billing records.
• Track and document all billing-related transactions.
• Generate regular reports to provide insights into billing activities.

Communication:

• Interact with clients to address billing inquiries and resolve discrepancies.
• Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.

Compliance:

• Ensure adherence to billing policies, procedures, and regulatory requirements.
• Provide support for client audits of project billings.

Problem Resolution:

• Investigate and resolve billing discrepancies or issues.
• Collaborate with other departments to resolve billing-related challenges.

Quality Control:

• Conduct regular audits to maintain the accuracy of billing information.
• Implement quality control measures to improve billing processes.

Reporting:

• Prepare and present regular reports on billing activities to management.
• Analyze billing data to identify trends or areas for improvement.

Qualifications

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

Benefits

TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation

In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs.We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Range

USD $19.00 - USD $22.00 /Hr.