Billing & Finance Coordinator

The Hollister Group; Boston (MA); On-site; USD 70,000 - 77,000; Full time

Job summary

The Hollister Group is seeking a Billing and Finance Coordinator for a reputable law firm in Boston. This onsite role handles monthly legal billing, accounts payable/receivable, and administration across multiple disciplines.

The ideal candidate is organized, detail-oriented, with 1–3 years in professional services or law firms, proficient in Excel, and capable of independent work while collaborating with the Billing Team to ensure accurate billing and timely reporting.

Qualifications

• 1-3 years of experience in professional services or law firm environments, bookkeeping a plus.
• Highly proficient with Microsoft Office, especially Excel.
• Strong numerical aptitude and attention to detail.
• Excellent communication and organizational skills.
• Ability to work independently and meet deadlines while collaborating with the team.

Responsibilities

• Monthly legal billing for an assigned group of attorneys.
• Processing accounts payable, accounts receivable and firm credit card transactions.
• Updating billing and financial spreadsheets.
• Facilitate document notarization processes as required, with firm-covered expenses.
• Collaborate with colleagues to streamline billing procedures and enhance accuracy.
• Assist the Firm’s Managing Director and Billing Team with administrative tasks as needed.

Skills

Attention to detail

Strong numerical aptitude

Communication skills

Organizational skills

Independent work

Team collaboration

Billing processes

Tools

Excel

Microsoft Office

Job description

Our client, a reputable and well-established law firm, is looking to add a Billing and Finance Coordinator to its dynamic team. We are looking for an organized candidate who is eager to learn, highly-organized and detail-oriented with an interest in law and ability to handle tasks across multiple disciplines, including Billing, Accounts Payable, Accounts Receivable, and Administration.

Compensation: $70-77,000 annually

**rate listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.**

Candidates must be local to the area as this is a direct-hire opportunity onsite in Boston, MA.

Responsibilities:

• Monthly legal billing for an assigned group of attorneys
• Processing accounts payable, accounts receivable and firm credit card transactions
• Updating billing and financial spreadsheets
• Facilitate document notarization processes as required, with firm-covered expenses
• Collaborate with colleagues to streamline billing procedures and enhance accuracy
• Assisting the Firm’s Managing Director and other members of the Billing Team with administrative tasks, as needed

Qualifications:

• 1-3 years of experience working in professional services or law firm environments, with bookkeeping experience considered a plus
• Highly proficient in Microsoft Office Suite, particularly Excel
• Exhibit strong numerical aptitude and comfort working with figures
• Show exceptional attention to detail and excellent communication skills
• Maintain excellent organizational and prioritization abilities
• Possess a solid work ethic, with a commitment to delivering high-quality results
• Capable of working independently, managing deadlines, and functioning effectively within a team

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.