Billing Coordinator - Dallas

Dechert LLP; Dallas (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

Dechert LLP is seeking a Billing Coordinator in Dallas, TX who will prepare client bills using the Aderant system from prebills through electronic submission. The role requires strong analytical and customer service skills with attention to detail.

The ideal candidate will have 3–5+ years in a legal billing role, experience with Aderant and Ebilling, and the ability to multi-task in a fast-paced environment. This is a full-time on-site position within the Billing Department.

Qualifications

• Minimum 3–5+ years in a legal billing position preferred.
• Aderant, Ebilling Hub, and Ebilling vendor experience preferred.
• Detail oriented with excellent analytical skills.

Responsibilities

• Generate monthly prebills and final bills for attorney review.
• Review time entries for accuracy and resolve billing issues.
• Ensure compliant cost entries and partner updates on billing matters.
• Coordinate electronic billing submissions with clients and ebilling team.
• Assist collections with aged invoices and follow-ups.

Skills

Legal billing

Analytical skills

Multi-tasking

Customer service

Communication

Education

Associate Degree

Tools

Aderant

Ebilling Hub

Ebilling

Job description

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Position(s) I am Applying for

The Billing Coordinator works directly with the Partners and Legal Secretaries to prepare billing and electronic billing submission for assigned clients. The Billing Coordinator works independently to prepare client bills generated through the Aderant system from prebills, bill finalization, and successful electronic submission when required by the client. The candidate will possess strong analytical acumen and superior customer service.

ESSENTIAL JOB FUNCTIONS

• Generate monthly prebills, draft, and final bills for attorney’s review. Generate on-demand, transactional and closing prebills, draft and final bills in an expedited manner. Utilize specialized knowledge of client and industry standards/requirements in the preparation of bills.
• Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes).
• Review cost entries for compliance with billing guidelines, and suggest corrections when applicable.
• Ensure that Partner is updated on billing related issues.
• Demonstrate solid judgement and diplomacy when executing partner requests.
• Forward invoices for ebilled clients to the Electronic Billing Team. Assist E-Billing with any issues to ensure a successful submission and assist with rejected invoices in a timely manner (two billing days).
• Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short paid invoices.
• Respond to requests from partners and legal secretaries to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies.
• Obtain approved write-offs as needed.
• Provide expense detail back-up to accompany invoices as required.
  Act as a resource for other members of the Billing Department, including technical expertise on specialized billing where applicable.
• Develop and maintain a working relationship with clients when applicable.
• Other projects and duties as assigned.

QUALIFICATIONS

• Associate Degree preferred.
• Minimum 3-5-plus years in legal billing position preferred.
• Aderant, Ebilling Hub, and Ebilling vendor application experience preferred.
• Detail oriented and excellent analytical skills.
• Ability to multi-task and meet deadlines in a fast-paced business environment.
• Ability to interact with legal and administrative personnel.
• Strong written and verbal communication skills.
• Interpersonal skills and working in a team environment is critical.
• Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces.