Billing Coordinator

CBL Legal Talent; New Jersey; On-site; USD 60,000 - 80,000; Full time

Job summary

CBL Legal Talent is seeking a detail‑oriented billing specialist in New Jersey to manage client invoices, verify billing data, and resolve discrepancies. You will work with attorneys and paralegals to ensure accurate, timely billing and respond to client inquiries about billing status.

The role requires experience with law firm billing systems, strong MS Office skills, and the ability to handle a high volume of bills while maintaining accuracy and professional communication.

Qualifications

• 3+ years hands-on billing experience in a law firm.
• Proficiency with Elite 3E or Aderant billing systems.
• Strong MS Office skills and working knowledge of billing data.
• Ability to multi-task, prioritize, and meet deadlines.
• High attention to detail and accuracy in billing.
• Flexible to adapt to changing priorities and hours.

Responsibilities

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify billing data for billable time and expenses.
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Execute complex bills with discounts, split-party billing, and electronic bills.
• Handle a high volume of bills per month.
• Interact effectively with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting docs as required.
• Create new billing formats as needed.
• Assist with monthly and quarterly billing reports for management.

Skills

Law firm billing experience

Multi-tasking & prioritization

Attention to detail

Strong communication with attorneys &_

Tools

Elite 3E

Aderant

MS Office

Job description

• Prepare and edit client invoices in accordance with firm policies and client guidelines.
• Proficient in E-billing procedures.
• Review and verify the accuracy of billing data, ensuring all billable time and expenses are accounted for.
• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
• Respond to client inquiries regarding billing and payment status.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, assistants, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Create new billing formats as needed.
• Assist with the preparation of monthly and quarterly billing reports for management review.

Required Skills

• 3 or more years hands-on billing experience in a law firm.
• Elite 3E, Aderant (or equivalent accounting software) experience.
• Demonstrated proficiency with MS Office.
• Ability to multi-task and prioritize.
• Ability to organize work flow and use time efficiently.
• Ability to show strong attention to detail.
• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.