Billing Coordinator

Ascendo Resources; Town of Florida (NY); On-site; USD 42,000 - 65,000; Part time

Job summary

Ascendo Resources in Brickell, FL is seeking an experienced Billing Specialist for a temporary project lasting several months. You will support the billing process for a professional services organization, ensuring invoices are accurate and aligned with established cycles.

You will collaborate with attorneys, accountants, and internal staff to obtain approvals, maintain records, and resolve discrepancies, while handling high-volume invoicing and month-end deadlines.

Qualifications

• 2+ years of billing experience in a professional services environment.
• Strong understanding of billing and accounts receivable processes.
• Experience handling detailed or client-specific invoicing requirements.
• Strong Excel skills and experience with accounting or billing software.
• Excellent attention to detail and ability to identify discrepancies.
• Comfortable meeting deadlines and managing multiple billing priorities.
• Strong written and verbal communication skills.
• Able to work independently and quickly learn established processes.

Responsibilities

• Prepare, review, and process client invoices accurately within established billing cycles.
• Handle high-volume and/or detailed client billing, including adjustments, credits, and billing corrections.
• Review billing information for accuracy and resolve discrepancies prior to invoicing.
• Obtain billing approvals and supporting information from attorneys and internal staff.
• Maintain client billing records, rates, and account information.
• Research and resolve billing inquiries from clients and internal teams.
• Assist with accounts receivable follow-up and outstanding invoice research.
• Prepare billing reports and reconcile billing activity.
• Support month-end billing deadlines and special projects.
• Maintain documentation and follow internal controls and procedures.

Skills

Billing

Accounts receivable

Excel

Invoicing

Communication skills

Tools

Billing software

Job description

We are seeking an experienced Billing Specialist to support a professional services organization in the Brickell area. This is a temporary project expected to last several months and is ideal for someone with billing experience within a law firm, accounting firm, consulting firm, or other professional services environment.

About the Role

This role involves supporting the billing process for a professional services organization, ensuring accuracy and compliance with established billing cycles.

Responsibilities

• Prepare, review, and process client invoices accurately and within established billing cycles.
• Handle high-volume and/or detailed client billing, including adjustments, credits, and billing corrections.
• Review billing information for accuracy and resolve discrepancies prior to invoicing.
• Work closely with attorneys, accountants, consultants, or internal professionals to obtain billing approvals and supporting information.
• Maintain client billing records, rates, and account information.
• Research and resolve billing inquiries from clients and internal teams.
• Assist with accounts receivable follow-up and outstanding invoice research as needed.
• Prepare billing reports and reconcile billing activity.
• Support month-end billing deadlines and special billing projects.
• Maintain accurate documentation and follow established internal controls and procedures.

Qualifications

• 2+ years of billing experience, preferably within legal, accounting, consulting, or another professional services environment.
• Strong understanding of billing and accounts receivable processes.
• Experience handling detailed or client‑specific invoicing requirements.
• Strong Excel skills and experience working with accounting or billing software.
• Excellent attention to detail and ability to identify discrepancies.
• Comfortable working with deadlines and managing multiple billing priorities.
• Strong written and verbal communication skills.
• Able to work independently and quickly learn established processes.

Pay range and compensation package

Temporary Project – Approximately 4-6 Months

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.