Billing Administrative Assistant

Jobtailor; California (MO); On-site; USD 42,000 - 52,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Billing Administrator to support client billing using accounting software. The role requires handling the Billing Inbox, basic billing edits, and collaboration across teams to ensure accurate invoicing.

A Bachelor’s degree or equivalent experience is required, with 1+ year in admin support and familiarity with MS Office. Experience in a law firm is preferred; candidates should show sound judgment and the ability to work independently or as part of a team to

Qualifications

• Bachelor’s degree or equivalent experience.
• 1+ year of administrative support experience.
• Experience in a law firm preferred.
• Strong Word and Excel skills.
• Ability to quickly learn billing software.
• Understanding of general accounting principles.
• Ability to manage multiple projects under deadlines.
• Demonstrate sound judgement and discretion.
• Work independently and in a team.

Responsibilities

• Perform client billing tasks using accounting software.
• Monitor and distribute requests to the Billing Inbox.
• Respond to ad-hoc team Alerts.
• Complete basic billing edits to system information.
• Support billing team with administrative tasks affecting client billing.
• Collaborate with resources inside and outside the firm on billing projects.
• Foster an environment of superior customer service, collaboration, and team spirit.

Skills

Microsoft Office

Billing software

Attention to detail

Team collaboration

Education

Bachelor's degree

Tools

Billing software

Job description

Responsibilities

• Perform tasks associated with client billing utilizing accounting software
• Monitor and distribute requests submitted to the general Billing Inbox
• Respond to ad-hoc matter level Alerts for the team
• Complete basic billing edits to current system information
• Support billing team with administrative tasks that will impact client billing
• Collaborate with resources inside and outside the firm as appropriate to complete billing projects or tasks
• Assist in fostering an environment of superior customer service, collaboration, commitment, and team spirit

Qualifications

• Bachelor’s degree or any combination of training, skills, and experience necessary to perform the responsibilities of the role
• Minimum of one (1) year of experience in an administrative support role
• Experience in a law firm preferred
• Strong working knowledge of Microsoft Office Suite products including Word and Excel
• Ability to quickly learn and utilize sophisticated billing software
• Understanding of general accounting principles and practices
• Ability to manage multiple projects in a deadline driven environment
• Ability to use sound judgement and good discretion
• Demonstrate the ability to work independently and reliably as well as within a team environment.