Billing Coordinator

Vinson & Elkins; Houston (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Vinson & Elkins in Houston seeks a Billing Coordinator to manage all aspects of attorney and client billing. You will review prebills, prepare final invoices, monitor rates, and respond to client inquiries, supporting assigned attorneys.

The role requires attention to detail, strong organizational skills, and proficiency with Aderant or similar software and MS Office. Remote options possible within commuting distance with occasional office visits.

Qualifications

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.
• Two years billing experience, preferably in a law firm or other large professional services organization.
• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.

Responsibilities

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.
• Performs other duties as assigned.

Skills

Detail oriented

Customer service

Time management

Education

High School diploma

Accounting/Finance coursework

Tools

Aderant

MS Office

Excel

Outlook

Job description

Responsible for coordinating all aspects of billing for assigned attorneys and clients; including interfacing with attorneys; reviewing, editing and processing prebills; monitoring rates; preparing final invoices; maintaining records on client requests; and providing reports.

Duties and Responsibilities

Primary

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.

Secondary

• Performs other duties as assigned.

Education

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year’s billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge

• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.

Technical Skills

• Competent on the keyboard. Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner; Gather and analyze information skillfully. Provide excellent customer service and able to plan and prioritize work effectively. Detail-oriented with strong organizational skills, and the ability to adapt well to change.

Qualifications

• Able to maintain confidential information.

Working Conditions

• May be performed in a remote environment within commuting distance to a V&E office for occasional visits.
• May be subject to time pressures and constraints and is often dependent on input from others.
• Occasional overtime may be required.

Dislcaimer

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.